X12 Release 4010
Delimiters: * Segment ~ Element > Component
Certified August 19, 2024
USPS (United States Postal Service)
X12 204 Motor Carrier Load Tender
This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment.
ISA
Interchange Control Header
Required
Max Use 1
To start and identify an interchange of zero or more functional groups and interchange-related control segments
ISA01
I01
Authorization Information Qualifier
Required
ID
Min 2 Max 2
Code to identify the type of information in the Authorization Information
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA02
I02
Authorization Information
Required
alphanumeric (AN)
Min 10 Max 10
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA03
I03
Security Information Qualifier
Required
ID
Min 2 Max 2
Code to identify the type of information in the Security Information
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA04
I04
Security Information
Required
alphanumeric (AN)
Min 10 Max 10
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA05
I05
Interchange ID Qualifier
Required
ID
Min 2 Max 2
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA06
I06
Interchange Sender ID
Required
alphanumeric (AN)
Min 15 Max 15
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA07
I05
Interchange ID Qualifier
Required
ID
Min 2 Max 2
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA08
I07
Interchange Receiver ID
Required
alphanumeric (AN)
Min 15 Max 15
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA09
I08
Interchange Date
Required
date (DT)
Min 6 Max 6
Date of the interchange
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA10
I09
Interchange Time
Required
time (TM)
Min 4 Max 4
Time of the interchange
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA11
I10
Interchange Control Standards Identifier
Required
ID
Min 1 Max 1
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA12
I11
Interchange Control Version Number
Required
ID
Min 5 Max 5
This version number covers the interchange control segments
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA13
I12
Interchange Control Number
Required
numeric (N0)
Min 9 Max 9
A control number assigned by the interchange sender
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA14
I13
Acknowledgment Requested
Required
ID
Min 1 Max 1
Code sent by the sender to request an interchange acknowledgment (TA1)
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA15
I14
Usage Indicator
Required
ID
Min 1 Max 1
Code to indicate whether data enclosed by this interchange envelope is test, production or information
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA16
I15
Component Element Separator
Required
undefined ()
Min 1 Max 1
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
GS
Functional Group Header
Required
Max Use 1
To indicate the beginning of a functional group and to provide control information
GS01
479
Functional Identifier Code
Required
ID
Min 2 Max 2
Code identifying a group of application related transaction sets
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
GS02
142
Application Sender's Code
Required
alphanumeric (AN)
Min 2 Max 15
Code identifying party sending transmission; codes agreed to by trading partners
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
GS03
124
Application Receiver's Code
Required
alphanumeric (AN)
Min 2 Max 15
Code identifying party receiving transmission. Codes agreed to by trading partners
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
GS04
373
Date
Required
longDate (DT)
Min 8 Max 8
Date expressed as CCYYMMDD
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
GS05
337
Time
Required
time (TM)
Min 4 Max 8
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
GS06
28
Group Control Number
Required
numeric (N0)
Min 1 Max 9
Assigned number originated and maintained by the sender
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
GS07
455
Responsible Agency Code
Required
ID
Min 1 Max 2
Code used in conjunction with Data Element 480 to identify the issuer of the standard
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
GS08
480
Version / Release / Industry Identifier Code
Required
alphanumeric (AN)
Min 1 Max 12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ST
Transaction Set Header
Required
Max Use 1
To indicate the start of a transaction set and to assign a control number
ST01
143
Transaction Set Identifier Code
Required
ID
Min 3 Max 3
Code uniquely identifying a Transaction Set
204
Motor Carrier Load Tender
ST02
329
Transaction Set Control Number
Required
alphanumeric (AN)
Min 4 Max 9
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
B2
Beginning Segment for Shipment Information Transaction
Required
Max Use 1
To transmit basic data relating to shipment information
B202
140
Standard Carrier Alpha Code
Optional
ID
Min 2 Max 4
Standard Carrier Alpha Code
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
B204
145
Shipment Identification Number
Optional
alphanumeric (AN)
Min 1 Max 30
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
B206
146
Shipment Method of Payment
Required
ID
Min 2 Max 2
Code identifying payment terms for transportation charges
PP
Prepaid (by Seller)
B2A
Set Purpose
Required
Max Use 1
To allow for positive identification of transaction set purpose
B2A01
353
Transaction Set Purpose Code
Required
ID
Min 2 Max 2
Code identifying purpose of transaction set
00
Original
L11
Business Instructions and Reference Number
Optional
Max Use 50
To specify instructions in this business relationship or a reference number
Syntax Notes
At least one of L1101 or L1103 is required.
If any of L1101 or L1102 are present, then all are required.
L1101
127
Reference Identification
Optional
alphanumeric (AN)
Min 1 Max 30
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
L1102
128
Reference Identification Qualifier
Optional
ID
Min 2 Max 3
Code qualifying the Reference Identification
ZZ
Mutually Defined
G62
Date/Time
Optional
Max Use 1
To specify pertinent dates and times
Syntax Notes
At least one of G6201 or G6203 is required.
If any of G6201 or G6202 are present, then all are required.
If any of G6203 or G6204 are present, then all are required.
G6201
432
Date Qualifier
Optional
ID
Min 2 Max 2
Code specifying type of date
64
Must Respond By
G6202
373
Date
Optional
longDate (DT)
Min 8 Max 8
Date expressed as CCYYMMDD
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
G6203
176
Time Qualifier
Optional
ID
Min 1 Max 2
Code specifying the reported time
1
Must Respond By
G6204
337
Time
Optional
time (TM)
Min 4 Max 8
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
NTE
Note/Special Instruction
Optional
Max Use 10
To transmit information in a free-form format, if necessary, for comment or special instruction
NTE02
352
Description
Required
alphanumeric (AN)
Min 1 Max 80
A free-form description to clarify the related data elements and their content
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N1 loop
Min Items
Max Loop 5
N1
Name
Optional
Max Use 1
To identify a party by type of organization, name, and code
Syntax Notes
At least one of N102 or N103 is required.
If any of N103 or N104 are present, then all are required.
N101
98
Entity Identifier Code
Required
ID
Min 2 Max 3
Code identifying an organizational entity, a physical location, property or an individual
BT
Bill-to-Party
N102
93
Name
Optional
alphanumeric (AN)
Min 1 Max 60
Free-form name
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N3
Address Information
Optional
Max Use 2
To specify the location of the named party
N301
166
Address Information
Optional
alphanumeric (AN)
Min 1 Max 55
Address information
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N4
Geographic Location
Optional
Max Use 1
To specify the geographic place of the named party
Syntax Notes
If N406 is present, then and N405 is required.
N401
19
City Name
Optional
alphanumeric (AN)
Min 2 Max 30
Free-form text for city name
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N402
156
State or Province Code
Optional
ID
Min 2 Max 2
Code (Standard State/Province) as defined by appropriate government agency
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N403
116
Postal Code
Optional
ID
Min 3 Max 15
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N404
26
Country Code
Optional
ID
Min 2 Max 3
Code identifying the country
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
L11
Business Instructions and Reference Number
Optional
Max Use 1
To specify instructions in this business relationship or a reference number
Syntax Notes
At least one of L1101 or L1103 is required.
If any of L1101 or L1102 are present, then all are required.
L1101
127
Reference Identification
Required
alphanumeric (AN)
Min 1 Max 30
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
L1102
128
Reference Identification Qualifier
Required
ID
Min 2 Max 3
Code qualifying the Reference Identification
SI
Shipper's Identifying Number for Shipment (SID)
G61
Contact
Optional
Max Use 3
To identify a person or office to whom communications should be directed
Syntax Notes
If any of G6103 or G6104 are present, then all are required.
G6101
366
Contact Function Code
Required
ID
Min 2 Max 2
Code identifying the major duty or responsibility of the person or group named
TD
Tender Developer
G6102
93
Name
Required
alphanumeric (AN)
Min 1 Max 60
Free-form name
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
G6103
365
Communication Number Qualifier
Optional
ID
Min 2 Max 2
Code identifying the type of communication number
EM
Electronic Mail
TE
Telephone
G6104
364
Communication Number
Optional
alphanumeric (AN)
Min 1 Max 80
Complete communications number including country or area code when applicable
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N7 loop
Min Items
Max Loop 10
N7
Equipment Details
Required
Max Use 1
To identify the equipment
Syntax Notes
If any of N703 or N704 are present, then all are required.
If any of N705 or N716 are present, then all are required.
If any of N708 or N709 are present, then all are required.
N702
207
Equipment Number
Required
alphanumeric (AN)
Min 1 Max 10
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N711
40
Equipment Description Code
Optional
ID
Min 2 Max 2
Code identifying type of equipment used for shipment
TV
Truck, Van
N722
24
Equipment Type
Optional
ID
Min 4 Max 4
Code identifying equipment type
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
S5 loop
Required
Min Items
Max Loop 999
S5
Stop Off Details
Required
Max Use 1
To specify stop-off detail reference numbers and stop reason
Syntax Notes
If any of S503 or S504 are present, then all are required.
If any of S505 or S506 are present, then all are required.
If any of S507 or S508 are present, then all are required.
S501
165
Stop Sequence Number
Required
numeric (N0)
Min 1 Max 3
Identifying number for the specific stop and the sequence in which the stop is to be performed
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
S502
163
Stop Reason Code
Required
ID
Min 2 Max 2
Code specifying the reason for the stop
CL
Complete
CU
Complete Unload
PU
Part Unload
L11
Business Instructions and Reference Number
Optional
Max Use 50
To specify instructions in this business relationship or a reference number
Syntax Notes
At least one of L1101 or L1103 is required.
If any of L1101 or L1102 are present, then all are required.
L1101
127
Reference Identification
Optional
alphanumeric (AN)
Min 1 Max 30
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
L1102
128
Reference Identification Qualifier
Optional
ID
Min 2 Max 3
Code qualifying the Reference Identification
CO
Customer Order Number
G62
Date/Time
Optional
Max Use 2
To specify pertinent dates and times
Syntax Notes
At least one of G6201 or G6203 is required.
If any of G6201 or G6202 are present, then all are required.
If any of G6203 or G6204 are present, then all are required.
G6201
432
Date Qualifier
Optional
ID
Min 2 Max 2
Code specifying type of date
37
Ship Not Before Date
38
Ship Not Later Than Date
53
Deliver Not Before Date
54
Deliver No Later Than Date
G6202
373
Date
Optional
longDate (DT)
Min 8 Max 8
Date expressed as CCYYMMDD
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
G6203
176
Time Qualifier
Optional
ID
Min 1 Max 2
Code specifying the reported time
G
Earliest Requested Deliver Time
I
Earliest Requested Pick Up Time
K
Latest Requested Pick Up Time
L
Latest Requested Delivery Time
G6204
337
Time
Optional
time (TM)
Min 4 Max 8
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
AT8
Shipment Weight, Packaging and Quantity Data
Optional
Max Use 1
To specify shipment details in terms of weight, and quantity of handling units
Syntax Notes
If any of AT801, AT802 or AT803 are present, then all are required.
If any of AT806 or AT807 are present, then all are required.
AT804
80
Lading Quantity
Optional
numeric (N0)
Min 1 Max 7
Number of units (pieces) of the lading commodity
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N1 loop
Optional
Max Loop 1
N1
98
Name
Optional
Min 1 Max 1
Max Use 1
To identify a party by type of organization, name, and code
Syntax Notes
At least one of N102 or N103 is required.
If any of N103 or N104 are present, then all are required.
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N101
98
Entity Identifier Code
Optional
ID
Min 2 Max 3
Code identifying an organizational entity, a physical location, property or an individual
SF
Ship From
ST
Ship To
N102
93
Name
Optional
alphanumeric (AN)
Min 1 Max 60
Free-form name
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N3
98
Address Information
Optional
Min 1 Max 1
Max Use 2
To specify the location of the named party
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N301
166
Address Information
Optional
alphanumeric (AN)
Min 1 Max 55
Address information
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N4
98
Geographic Location
Optional
Min 1 Max 1
Max Use 1
To specify the geographic place of the named party
Syntax Notes
If N406 is present, then and N405 is required.
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N401
19
City Name
Optional
alphanumeric (AN)
Min 2 Max 30
Free-form text for city name
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N402
156
State or Province Code
Optional
ID
Min 2 Max 2
Code (Standard State/Province) as defined by appropriate government agency
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N403
116
Postal Code
Optional
ID
Min 3 Max 15
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N404
26
Country Code
Optional
ID
Min 2 Max 3
Code identifying the country
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
G61
98
Contact
Optional
Min 1 Max 1
Max Use 3
To identify a person or office to whom communications should be directed
Syntax Notes
If any of G6103 or G6104 are present, then all are required.
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
G6101
366
Contact Function Code
Optional
ID
Min 2 Max 2
Code identifying the major duty or responsibility of the person or group named
SH
Shipper Contact
G6102
93
Name
Optional
alphanumeric (AN)
Min 1 Max 60
Free-form name
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
G6103
365
Communication Number Qualifier
Optional
ID
Min 2 Max 2
Code identifying the type of communication number
TE
Telephone
G6104
364
Communication Number
Optional
alphanumeric (AN)
Min 1 Max 80
Complete communications number including country or area code when applicable
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
OID loop
Optional
Max Loop 999
OID
98
Order Identification Detail
Optional
Min 1 Max 1
Max Use 1
To specify order identification detail
Syntax Notes
At least one of OID01 or OID02 is required.
If OID03 is present, then and OID02 is required.
If any of OID04 or OID05 are present, then all are required.
If any of OID06 or OID07 are present, then all are required.
If any of OID08 or OID09 are present, then all are required.
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
OID01
127
Reference Identification
Optional
alphanumeric (AN)
Min 1 Max 30
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
OID02
324
Purchase Order Number
Optional
alphanumeric (AN)
Min 1 Max 22
Identifying number for Purchase Order assigned by the orderer/purchaser
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
OID04
355
Unit or Basis for Measurement Code
Optional
ID
Min 2 Max 2
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
PC
Piece
OID05
380
Quantity
Optional
decimal (R)
Min 1 Max 15
Numeric value of quantity
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
G62
98
Date/Time
Optional
Min 1 Max 1
Max Use 2
To specify pertinent dates and times
Syntax Notes
At least one of G6201 or G6203 is required.
If any of G6201 or G6202 are present, then all are required.
If any of G6203 or G6204 are present, then all are required.
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
L3
Total Weight and Charges
Optional
Max Use 1
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
Syntax Notes
If any of L301 or L302 are present, then all are required.
If any of L303 or L304 are present, then all are required.
If any of L309 or L310 are present, then all are required.
If L312 is present, then and L301 is required.
If any of L314 or L315 are present, then all are required.
L301
81
Weight
Optional
decimal (R)
Min 1 Max 10
Numeric value of weight
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
L302
187
Weight Qualifier
Optional
ID
Min 1 Max 2
Code defining the type of weight
E
Estimated Net Weight
L305
58
Charge
Optional
numeric2 (N2)
Min 1 Max 12
For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
L311
80
Lading Quantity
Optional
numeric (N0)
Min 1 Max 7
Number of units (pieces) of the lading commodity
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
L312
188
Weight Unit Code
Optional
ID
Min 1 Max 1
Code specifying the weight unit
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
SE
Transaction Set Trailer
Required
Max Use 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
SE01
96
Number of Included Segments
Required
numeric (N0)
Min 1 Max 10
Total number of segments included in a transaction set including ST and SE segments
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
SE02
329
Transaction Set Control Number
Required
alphanumeric (AN)
Min 4 Max 9
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here