X12 Release NaN
Delimiters: ~ Segment * Element > Component
Certified March 21, 2024
Kroger
X12 856 Ship Notice/Manifest
This Draft Standard for Trial Use contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment.
ISA
Interchange Control Header
Required
Max Use 1
To start and identify an interchange of zero or more functional groups and interchange-related control segments
ISA01
I01
Authorization Information Qualifier
Required
ID
Min 2 Max 2
Code identifying the type of information in the Authorization Information
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA02
I02
Authorization Information
Required
alphanumeric (AN)
Min 10 Max 10
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA03
I03
Security Information Qualifier
Required
ID
Min 2 Max 2
Code identifying the type of information in the Security Information
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA04
I04
Security Information
Required
alphanumeric (AN)
Min 10 Max 10
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA05
I05
Interchange ID Qualifier
Required
ID
Min 2 Max 2
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA06
I06
Interchange Sender ID
Required
alphanumeric (AN)
Min 15 Max 15
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA07
I05
Interchange ID Qualifier
Required
ID
Min 2 Max 2
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA08
I07
Interchange Receiver ID
Required
alphanumeric (AN)
Min 15 Max 15
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA09
I08
Interchange Date
Required
date (DT)
Min 6 Max 6
Date of the interchange
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA10
I09
Interchange Time
Required
time (TM)
Min 4 Max 4
Time of the interchange
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA11
I65
Repetition Separator
Required
undefined ()
Min 1 Max 1
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA12
I11
Interchange Control Version Number
Required
ID
Min 5 Max 5
Code specifying the version number of the interchange control segments
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA13
I12
Interchange Control Number
Required
numeric (N0)
Min 9 Max 9
A control number assigned by the interchange sender
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA14
I13
Acknowledgment Requested
Required
ID
Min 1 Max 1
Code indicating sender's request for an interchange acknowledgment
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA15
I14
Interchange Usage Indicator
Required
ID
Min 1 Max 1
Code indicating whether data enclosed by this interchange envelope is test, production or information
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA16
I15
Component Element Separator
Required
undefined ()
Min 1 Max 1
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
GS
Functional Group Header
Required
Max Use 1
To indicate the beginning of a functional group and to provide control information
GS01
479
Functional Identifier Code
Required
ID
Min 2 Max 2
Code identifying a group of application related transaction sets
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
GS02
142
Application Sender's Code
Required
alphanumeric (AN)
Min 2 Max 15
Code identifying party sending transmission; codes agreed to by trading partners
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
GS03
124
Application Receiver's Code
Required
alphanumeric (AN)
Min 2 Max 15
Code identifying party receiving transmission; codes agreed to by trading partners
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
GS04
373
Date
Required
longDate (DT)
Min 8 Max 8
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
GS05
337
Time
Required
time (TM)
Min 4 Max 8
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
GS06
28
Group Control Number
Required
numeric (N0)
Min 1 Max 9
Assigned number originated and maintained by the sender
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
GS07
455
Responsible Agency Code
Required
ID
Min 1 Max 2
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
GS08
480
Version / Release / Industry Identifier Code
Required
alphanumeric (AN)
Min 1 Max 12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ST
Transaction Set Header
Required
Max Use 1
To indicate the start of a transaction set and to assign a control number
ST01
143
Transaction Set Identifier Code
Required
ID
Min 3 Max 3
Code uniquely identifying a Transaction Set
856
Ship Notice/Manifest
ST02
329
Transaction Set Control Number
Required
alphanumeric (AN)
Min 4 Max 9
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
BSN
Beginning Segment for Ship Notice
Required
Max Use 1
To transmit identifying numbers, dates, and other basic data relating to the transaction set
BSN01
353
Transaction Set Purpose Code
Required
ID
Min 2 Max 2
Code identifying purpose of transaction set
00
Original
BSN02
396
Shipment Identification
Required
alphanumeric (AN)
Min 2 Max 30
A unique control number assigned by the original shipper to identify a specific shipment
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
BSN03
373
Date
Required
longDate (DT)
Min 8 Max 8
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
BSN04
337
Time
Required
time (TM)
Min 4 Max 8
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
BSN05
1005
Hierarchical Structure Code
Optional
ID
Min 4 Max 4
Code indicating the hierarchical application structure of a transaction set that utilizes the HL segment to define the structure of the transaction set
0001
Shipment, Order, Packaging, Item
HL loop
Required
Min Items
Max Loop 200000
HL
Hierarchical Level
Required
Max Use 1
To identify dependencies among and the content of hierarchically related groups of data segments
HL01
628
Hierarchical ID Number
Required
alphanumeric (AN)
Min 1 Max 12
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
HL02
734
Hierarchical Parent ID Number
Optional
alphanumeric (AN)
Min 1 Max 12
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
HL03
735
Hierarchical Level Code
Required
ID
Min 1 Max 2
Code defining the characteristic of a level in a hierarchical structure
S
Shipment
HL
Hierarchical Level
Required
Max Use 1
To identify dependencies among and the content of hierarchically related groups of data segments
HL01
628
Hierarchical ID Number
Required
alphanumeric (AN)
Min 1 Max 12
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
HL02
734
Hierarchical Parent ID Number
Optional
alphanumeric (AN)
Min 1 Max 12
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
HL03
735
Hierarchical Level Code
Required
ID
Min 1 Max 2
Code defining the characteristic of a level in a hierarchical structure
O
Order
HL
Hierarchical Level
Required
Max Use 1
To identify dependencies among and the content of hierarchically related groups of data segments
HL01
628
Hierarchical ID Number
Required
alphanumeric (AN)
Min 1 Max 12
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
HL02
734
Hierarchical Parent ID Number
Optional
alphanumeric (AN)
Min 1 Max 12
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
HL03
735
Hierarchical Level Code
Required
ID
Min 1 Max 2
Code defining the characteristic of a level in a hierarchical structure
T
Shipping Tare
HL
Hierarchical Level
Required
Max Use 1
To identify dependencies among and the content of hierarchically related groups of data segments
HL01
628
Hierarchical ID Number
Required
alphanumeric (AN)
Min 1 Max 12
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
HL02
734
Hierarchical Parent ID Number
Optional
alphanumeric (AN)
Min 1 Max 12
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
HL03
735
Hierarchical Level Code
Required
ID
Min 1 Max 2
Code defining the characteristic of a level in a hierarchical structure
P
Pack
HL
Hierarchical Level
Required
Max Use 1
To identify dependencies among and the content of hierarchically related groups of data segments
HL01
628
Hierarchical ID Number
Required
alphanumeric (AN)
Min 1 Max 12
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
HL02
734
Hierarchical Parent ID Number
Optional
alphanumeric (AN)
Min 1 Max 12
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
HL03
735
Hierarchical Level Code
Required
ID
Min 1 Max 2
Code defining the characteristic of a level in a hierarchical structure
I
Item
LIN
Item Identification
Optional
Max Use 1
To specify basic item identification data
Syntax Notes
If any of LIN04 or LIN05 are present, then all are required.
If any of LIN06 or LIN07 are present, then all are required.
If any of LIN08 or LIN09 are present, then all are required.
LIN02
235
Product/Service ID Qualifier
Required
ID
Min 2 Max 2
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
UA
U.P.C./EAN Case Code (2-5-5)
UK
GTIN 14-digit Data Structure
LIN03
234
Product/Service ID
Required
alphanumeric (AN)
Min 1 Max 48
Identifying number for a product or service
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
LIN
Item Identification
Optional
Max Use 1
To specify basic item identification data
Syntax Notes
If any of LIN04 or LIN05 are present, then all are required.
If any of LIN06 or LIN07 are present, then all are required.
If any of LIN08 or LIN09 are present, then all are required.
LIN02
235
Product/Service ID Qualifier
Required
ID
Min 2 Max 2
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
UA
U.P.C./EAN Case Code (2-5-5)
UK
GTIN 14-digit Data Structure
LIN03
234
Product/Service ID
Required
alphanumeric (AN)
Min 1 Max 48
Identifying number for a product or service
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
SN1
Item Detail (Shipment)
Optional
Max Use 1
To specify line-item detail relative to shipment
SN102
382
Number of Units Shipped
Required
decimal (R)
Min 1 Max 10
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
SN103
355
Unit or Basis for Measurement Code
Required
ID
Min 2 Max 2
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
CA
Case
SN1
Item Detail (Shipment)
Optional
Max Use 1
To specify line-item detail relative to shipment
SN102
382
Number of Units Shipped
Required
decimal (R)
Min 1 Max 10
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
SN103
355
Unit or Basis for Measurement Code
Required
ID
Min 2 Max 2
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
EA
Each
PRF
Purchase Order Reference
Optional
Max Use 1
To provide reference to a specific purchase order
PRF01
324
Purchase Order Number
Required
alphanumeric (AN)
Min 1 Max 22
Identifying number for Purchase Order assigned by the orderer/purchaser
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
TD1
Carrier Details (Quantity and Weight)
Optional
Max Use 20
To specify the transportation details relative to commodity, weight, and quantity
Syntax Notes
If TD101 is present, then and TD102 is required.
If TD106 is present, then and TD107 is required.
If any of TD107 or TD108 are present, then all are required.
TD101
103
Packaging Code
Optional
alphanumeric (AN)
Min 3 Max 5
Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required
PLT
Pallet
TD102
80
Lading Quantity
Optional
numeric (N0)
Min 1 Max 7
Number of units (pieces) of the lading commodity
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
TD5
Carrier Details (Routing Sequence/Transit Time)
Optional
Max Use 12
To specify the carrier and sequence of routing and provide transit time information
Syntax Notes
At least one of TD502, TD504, TD505 or TD506 is required.
If TD502 is present, then and TD503 is required.
If TD510 is present, then and TD511 is required.
TD502
66
Identification Code Qualifier
Optional
ID
Min 1 Max 2
Code designating the system/method of code structure used for Identification Code (67)
2
Standard Carrier Alpha Code (SCAC)
TD503
67
Identification Code
Optional
alphanumeric (AN)
Min 2 Max 80
Code identifying a party or other code
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
TD504
91
Transportation Method/Type Code
Optional
ID
Min 1 Max 2
Code specifying the method or type of transportation for the shipment
H
Customer Pickup
M
Motor (Common Carrier)
TD3 loop
Optional
Max Loop 12
TD3
98
Carrier Details (Equipment)
Optional
Min 1 Max 1
Max Use 1
To specify transportation details relating to the equipment used by the carrier
Syntax Notes
If TD302 is present, then and TD303 is required.
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
TD301
40
Equipment Description Code
Optional
ID
Min 2 Max 2
Code identifying type of equipment used for shipment
CN
Container
TL
Trailer (not otherwise specified)
TD303
207
Equipment Number
Optional
alphanumeric (AN)
Min 1 Max 15
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
REF
Reference Information
Optional
To specify identifying information
Syntax Notes
At least one of REF02 or REF03 is required.
REF01
128
Reference Identification Qualifier
Required
ID
Min 2 Max 3
Code qualifying the Reference Identification
BM
Bill of Lading Number
REF02
127
Reference Identification
Optional
alphanumeric (AN)
Min 1 Max 50
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
MAN
Marks and Numbers Information
Optional
To indicate identifying marks and numbers for shipping containers
MAN01
88
Marks and Numbers Qualifier
Required
ID
Min 1 Max 2
Code specifying the application or source of Marks and Numbers (87)
GM
EAN.UCC Serial Shipping Container Code (SSCC) and Application Identifier
MAN02
87
Marks and Numbers
Required
alphanumeric (AN)
Min 1 Max 48
Marks and numbers used to identify a shipment or parts of a shipment
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
MAN
Marks and Numbers Information
Optional
To indicate identifying marks and numbers for shipping containers
MAN01
88
Marks and Numbers Qualifier
Required
ID
Min 1 Max 2
Code specifying the application or source of Marks and Numbers (87)
UC
U.P.C. Shipping Container Code
MAN02
87
Marks and Numbers
Required
alphanumeric (AN)
Min 1 Max 48
Marks and numbers used to identify a shipment or parts of a shipment
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
DTM
Date/Time Reference
Optional
Max Use 10
To specify pertinent dates and times
Syntax Notes
At least one of DTM02 or DTM03 is required.
DTM01
374
Date/Time Qualifier
Required
ID
Min 3 Max 3
Code specifying type of date or time, or both date and time
011
Shipped
DTM02
373
Date
Optional
longDate (DT)
Min 8 Max 8
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
DTM
Date/Time Reference
Optional
Max Use 10
To specify pertinent dates and times
Syntax Notes
At least one of DTM02 or DTM03 is required.
DTM01
374
Date/Time Qualifier
Required
ID
Min 3 Max 3
Code specifying type of date or time, or both date and time
036
Expiration
405
Production
511
Shelf Life Expiration
DTM02
373
Date
Optional
longDate (DT)
Min 8 Max 8
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
PAL
Pallet Type and Load Characteristics
Optional
Max Use 1
To identify the type and physical attributes of the pallet, and, gross weight, gross volume, and height of the load and the pallet
Syntax Notes
If PAL10 is present, then at least one of or PAL09 is required.
If any of PAL11 or PAL12 are present, then all are required.
If any of PAL13 or PAL14 are present, then all are required.
PAL02
884
Pallet Tiers
Optional
numeric (N0)
Min 1 Max 3
The number of layers per pallet
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
PAL03
885
Pallet Blocks
Optional
numeric (N0)
Min 1 Max 3
The number of pieces (cartons) per layer on the pallet
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N1 loop
Optional
Max Loop 200
N1
98
Party Identification
Optional
Min 1 Max 1
Max Use 1
To identify a party by type of organization, name, and code
Syntax Notes
At least one of N102 or N103 is required.
If any of N103 or N104 are present, then all are required.
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N101
98
Entity Identifier Code
Optional
ID
Min 2 Max 3
Code identifying an organizational entity, a physical location, property or an individual
SF
Ship From
ST
Ship To
N102
93
Name
Optional
alphanumeric (AN)
Min 1 Max 60
Free-form name
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N103
66
Identification Code Qualifier
Optional
ID
Min 1 Max 2
Code designating the system/method of code structure used for Identification Code (67)
9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
N104
67
Identification Code
Optional
alphanumeric (AN)
Min 2 Max 80
Code identifying a party or other code
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N3
98
Party Location
Optional
Min 1 Max 1
Max Use 2
To specify the location of the named party
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N301
166
Address Information
Optional
alphanumeric (AN)
Min 1 Max 55
Address information
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N302
166
Address Information
Optional
alphanumeric (AN)
Min 1 Max 55
Address information
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N4
98
Geographic Location
Optional
Min 1 Max 1
Max Use 1
To specify the geographic place of the named party
Syntax Notes
oneOrNone
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N401
19
City Name
Optional
alphanumeric (AN)
Min 2 Max 30
Free-form text for city name
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N402
156
State or Province Code
Optional
ID
Min 2 Max 2
Code (Standard State/Province) as defined by appropriate government agency
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N403
116
Postal Code
Optional
ID
Min 3 Max 15
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
REF
98
Reference Information
Optional
Min 1 Max 1
To specify identifying information
Syntax Notes
At least one of REF02 or REF03 is required.
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
CTT
Transaction Totals
Optional
Max Use 1
To transmit a hash total for a specific element in the transaction set
CTT01
354
Number of Line Items
Required
numeric (N0)
Min 1 Max 6
Total number of line items in the transaction set
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
SE
Transaction Set Trailer
Required
Max Use 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
SE01
96
Number of Included Segments
Required
numeric (N0)
Min 1 Max 10
Total number of segments included in a transaction set including ST and SE segments
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
SE02
329
Transaction Set Control Number
Required
alphanumeric (AN)
Min 4 Max 9
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here