X12 Release 4010
Delimiters: ~ Segment * Element > Component
Certified October 23, 2023
Grainger
X12 810 Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment.
X12 810 Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment.
X12 810 Invoice
Heading
ISA
Interchange Control Header
Required
Max Use 1
To start and identify an interchange of zero or more functional groups and interchange-related control segments
ISA01
I01
Authorization Information Qualifier
Required
ID
Min 2 Max 2
Code to identify the type of information in the Authorization Information
ISA02
I02
Authorization Information
Required
alphanumeric (AN)
Min 10 Max 10
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
ISA03
I03
Security Information Qualifier
Required
ID
Min 2 Max 2
Code to identify the type of information in the Security Information
ISA04
I04
Security Information
Required
alphanumeric (AN)
Min 10 Max 10
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
ISA05
I05
Interchange ID Qualifier
Required
ID
Min 2 Max 2
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
ISA06
I06
Interchange Sender ID
Required
alphanumeric (AN)
Min 15 Max 15
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
ISA07
I05
Interchange ID Qualifier
Required
ID
Min 2 Max 2
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
ISA08
I07
Interchange Receiver ID
Required
alphanumeric (AN)
Min 15 Max 15
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
ISA09
I08
Interchange Date
Required
date (DT)
Min 6 Max 6
Date of the interchange
ISA10
I09
Interchange Time
Required
time (TM)
Min 4 Max 4
Time of the interchange
ISA11
I10
Interchange Control Standards Identifier
Required
ID
Min 1 Max 1
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
ISA12
I11
Interchange Control Version Number
Required
ID
Min 5 Max 5
This version number covers the interchange control segments
ISA13
I12
Interchange Control Number
Required
numeric (N0)
Min 9 Max 9
A control number assigned by the interchange sender
ISA14
I13
Acknowledgment Requested
Required
ID
Min 1 Max 1
Code sent by the sender to request an interchange acknowledgment (TA1)
ISA15
I14
Usage Indicator
Required
ID
Min 1 Max 1
Code to indicate whether data enclosed by this interchange envelope is test, production or information
ISA16
I15
Component Element Separator
Required
undefined ()
Min 1 Max 1
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
GS
Functional Group Header
Required
Max Use 1
To indicate the beginning of a functional group and to provide control information
GS01
479
Functional Identifier Code
Required
ID
Min 2 Max 2
Code identifying a group of application related transaction sets
GS02
142
Application Sender's Code
Required
alphanumeric (AN)
Min 2 Max 15
Code identifying party sending transmission; codes agreed to by trading partners
GS03
124
Application Receiver's Code
Required
alphanumeric (AN)
Min 2 Max 15
Code identifying party receiving transmission. Codes agreed to by trading partners
GS04
373
Date
Required
longDate (DT)
Min 8 Max 8
Date expressed as CCYYMMDD
GS05
337
Time
Required
time (TM)
Min 4 Max 8
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
GS06
28
Group Control Number
Required
numeric (N0)
Min 1 Max 9
Assigned number originated and maintained by the sender
GS07
455
Responsible Agency Code
Required
ID
Min 1 Max 2
Code used in conjunction with Data Element 480 to identify the issuer of the standard
GS08
480
Version / Release / Industry Identifier Code
Required
alphanumeric (AN)
Min 1 Max 12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
ST
Transaction Set Header
Required
Max Use 1
To indicate the start of a transaction set and to assign a control number
ST01
143
Transaction Set Identifier Code
Required
ID
Min 3 Max 3
Code uniquely identifying a Transaction Set
810
Invoice
ST02
329
Transaction Set Control Number
Required
alphanumeric (AN)
Min 4 Max 9
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
BIG
Beginning Segment for Invoice
Required
Max Use 1
To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates
BIG01
373
Date
Required
longDate (DT)
Min 8 Max 8
Date expressed as CCYYMMDD
BIG02
76
Invoice Number
Required
alphanumeric (AN)
Min 1 Max 22
Identifying number assigned by issuer
BIG04
324
Purchase Order Number
Required
alphanumeric (AN)
Min 1 Max 22
Identifying number for Purchase Order assigned by the orderer/purchaser
BIG07
640
Transaction Type Code
Required
ID
Min 2 Max 2
Code specifying the type of transaction
DR
Debit Invoice
NTE
Note/Special Instruction
Optional
Max Use 100
To transmit information in a free-form format, if necessary, for comment or special instruction
NTE01
363
Note Reference Code
Optional
ID
Min 3 Max 3
Code identifying the functional area or purpose for which the note applies
INV
Invoice Instruction
NTE02
352
Description
Required
alphanumeric (AN)
Min 1 Max 80
A free-form description to clarify the related data elements and their content
REF
Reference Identification
Required
Max Use 12
To specify identifying information
Syntax Notes
At least one of REF02 or REF03 is required.
REF01
128
Reference Identification Qualifier
Required
ID
Min 2 Max 3
Code qualifying the Reference Identification
IA
Grainger Internal Supplier Number
REF02
127
Reference Identification
Required
alphanumeric (AN)
Min 1 Max 30
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
N1 loop
Required
Min Items
Max Loop 200
N1
Name
Required
Max Use 1
To identify a party by type of organization, name, and code
Syntax Notes
At least one of N102 or N103 is required.
If any of N103 or N104 are present, then all are required.
N101
98
Entity Identifier Code
Required
ID
Min 2 Max 3
Code identifying an organizational entity, a physical location, property or an individual
ST
Ship To
N102
93
Name
Required
alphanumeric (AN)
Min 1 Max 60
Free-form name
N103
66
Identification Code Qualifier
Required
ID
Min 1 Max 2
Code designating the system/method of code structure used for Identification Code (67)
92
N104
67
Identification Code
Required
alphanumeric (AN)
Min 2 Max 80
Code identifying a party or other code
N2
Additional Name Information
Optional
Max Use 2
To specify additional names or those longer than 35 characters in length
N201
93
Name
Optional
alphanumeric (AN)
Min 1 Max 60
Free-form name
N202
93
Name
Optional
alphanumeric (AN)
Min 1 Max 60
Free-form name
N3
Address Information
Required
Max Use 2
To specify the location of the named party
N301
166
Address Information
Required
alphanumeric (AN)
Min 1 Max 55
Address information
N302
166
Address Information
Optional
alphanumeric (AN)
Min 1 Max 55
Address information
N4
Geographic Location
Required
Max Use 1
To specify the geographic place of the named party
Syntax Notes
If N406 is present, then and N405 is required.
N401
19
City Name
Required
alphanumeric (AN)
Min 2 Max 30
Free-form text for city name
N402
156
State or Province Code
Required
ID
Min 2 Max 2
Code (Standard State/Province) as defined by appropriate government agency
N403
116
Postal Code
Required
ID
Min 3 Max 15
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
N404
26
Country Code
Required
ID
Min 2 Max 3
Code identifying the country
DTM
Date/Time Reference
Optional
Max Use 10
To specify pertinent dates and times
Syntax Notes
At least one of DTM02, DTM03 or DTM05 is required.
If DTM04 is present, then and DTM03 is required.
If any of DTM05 or DTM06 are present, then all are required.
DTM01
374
Date/Time Qualifier
Required
ID
Min 3 Max 3
Code specifying type of date or time, or both date and time
011
Shipped
DTM02
373
Date
Required
longDate (DT)
Min 8 Max 8
Date expressed as CCYYMMDD
IT1 loop
Required
Min Items
Max Loop 200000
IT1
Baseline Item Data (Invoice)
Required
Max Use 1
To specify the basic and most frequently used line item data for the invoice and related transactions
Syntax Notes
If any of IT102, IT103 or IT104 are present, then all are required.
If any of IT106 or IT107 are present, then all are required.
If any of IT108 or IT109 are present, then all are required.
If any of IT110 or IT111 are present, then all are required.
If any of IT112 or IT113 are present, then all are required.
If any of IT114 or IT115 are present, then all are required.
If any of IT116 or IT117 are present, then all are required.
If any of IT118 or IT119 are present, then all are required.
If any of IT120 or IT121 are present, then all are required.
If any of IT122 or IT123 are present, then all are required.
If any of IT124 or IT125 are present, then all are required.
IT101
350
Assigned Identification
Required
alphanumeric (AN)
Min 1 Max 20
Alphanumeric characters assigned for differentiation within a transaction set
IT102
358
Quantity Invoiced
Required
decimal (R)
Min 1 Max 10
Number of units invoiced (supplier units)
IT103
355
Unit or Basis for Measurement Code
Required
ID
Min 2 Max 2
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
IT104
212
Unit Price
Required
decimal (R)
Min 1 Max 17
Price per unit of product, service, commodity, etc.
IT106
235
Product/Service ID Qualifier
Required
ID
Min 2 Max 2
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
CB
Grainger Stock Number
IT107
234
Product/Service ID
Required
alphanumeric (AN)
Min 1 Max 48
Identifying number for a product or service
IT108
235
Product/Service ID Qualifier
Optional
ID
Min 2 Max 2
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
VN
Vendor's Item Number
IT109
234
Product/Service ID
Optional
alphanumeric (AN)
Min 1 Max 48
Identifying number for a product or service
IT110
235
Product/Service ID Qualifier
Required
ID
Min 2 Max 2
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
PO
Purchase Order Number
IT111
234
Product/Service ID
Required
alphanumeric (AN)
Min 1 Max 48
Identifying number for a product or service
PID loop
Optional
Max Loop 1000
PID
Product/Item Description
Optional
Max Use 1
To describe a product or process in coded or free-form format
Syntax Notes
If PID04 is present, then and PID03 is required.
At least one of PID04 or PID05 is required.
If PID07 is present, then and PID03 is required.
If PID08 is present, then and PID04 is required.
If PID09 is present, then and PID05 is required.
PID01
349
Item Description Type
Optional
ID
Min 1 Max 1
Code indicating the format of a description
F
Free-form
PID05
352
Description
Optional
alphanumeric (AN)
Min 1 Max 80
A free-form description to clarify the related data elements and their content
TDS
Total Monetary Value Summary
Required
Max Use 1
To specify the total invoice discounts and amounts
TDS01
610
Amount
Required
numeric2 (N2)
Min 1 Max 15
Monetary amount
SAC loop
Min Items
Max Loop 25
SAC
Service, Promotion, Allowance, or Charge Information
Optional
Max Use 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Syntax Notes
At least one of SAC02 or SAC03 is required.
If any of SAC03 or SAC04 are present, then all are required.
If any of SAC06 or SAC07 are present, then all are required.
If any of SAC09 or SAC10 are present, then all are required.
If SAC11 is present, then and SAC10 is required.
If SAC13 is present, then at least one of SAC02 or SAC04 is required.
If SAC14 is present, then and SAC13 is required.
If SAC16 is present, then and SAC15 is required.
SAC01
248
Allowance or Charge Indicator
Required
ID
Min 1 Max 1
Code which indicates an allowance or charge for the service specified
C
Charge
SAC02
1300
Service, Promotion, Allowance, or Charge Code
Required
ID
Min 4 Max 4
Code identifying the service, promotion, allowance, or charge
D240
Freight
F050
Other or Miscellaneous Charge
SAC05
610
Amount
Required
numeric2 (N2)
Min 1 Max 15
Monetary amount
SAC15
352
Description
Required
alphanumeric (AN)
Min 1 Max 80
A free-form description to clarify the related data elements and their content
TXI
Tax Information
Optional
Max Use 10
To specify tax information
Syntax Notes
At least one of TXI02, TXI03 or TXI06 is required.
If any of TXI04 or TXI05 are present, then all are required.
If TXI08 is present, then and TXI03 is required.
TXI01
963
Tax Type Code
Required
ID
Min 2 Max 2
Code specifying the type of tax
TX
TXI02
782
Monetary Amount
Required
decimal (R)
Min 1 Max 18
Monetary amount
CTT
Transaction Totals
Required
Max Use 1
To transmit a hash total for a specific element in the transaction set
Syntax Notes
If any of CTT03 or CTT04 are present, then all are required.
If any of CTT05 or CTT06 are present, then all are required.
CTT01
354
Number of Line Items
Required
numeric (N0)
Min 1 Max 6
Total number of line items in the transaction set
SE
Transaction Set Trailer
Required
Max Use 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
SE01
96
Number of Included Segments
Required
numeric (N0)
Min 1 Max 10
Total number of segments included in a transaction set including ST and SE segments
SE02
329
Transaction Set Control Number
Required
alphanumeric (AN)
Min 4 Max 9
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set