X12 Release 4010
Delimiters: ~ Segment * Element > Component
Certified July 26, 2024
CVS
X12 856 Ship Notice/Manifest
This Draft Standard for Trial Use contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment.
X12 856 Ship Notice/Manifest
This Draft Standard for Trial Use contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment.
ISA
Interchange Control Header
Required
Max Use 1
To start and identify an interchange of zero or more functional groups and interchange-related control segments
ISA01
I01
Authorization Information Qualifier
Required
ID
Min 2 Max 2
Code to identify the type of information in the Authorization Information
ISA02
I02
Authorization Information
Required
alphanumeric (AN)
Min 10 Max 10
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
ISA03
I03
Security Information Qualifier
Required
ID
Min 2 Max 2
Code to identify the type of information in the Security Information
ISA04
I04
Security Information
Required
alphanumeric (AN)
Min 10 Max 10
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
ISA05
I05
Interchange ID Qualifier
Required
ID
Min 2 Max 2
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
ISA06
I06
Interchange Sender ID
Required
alphanumeric (AN)
Min 15 Max 15
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
ISA07
I05
Interchange ID Qualifier
Required
ID
Min 2 Max 2
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
ISA08
I07
Interchange Receiver ID
Required
alphanumeric (AN)
Min 15 Max 15
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
ISA09
I08
Interchange Date
Required
date (DT)
Min 6 Max 6
Date of the interchange
ISA10
I09
Interchange Time
Required
time (TM)
Min 4 Max 4
Time of the interchange
ISA11
I10
Interchange Control Standards Identifier
Required
ID
Min 1 Max 1
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
ISA12
I11
Interchange Control Version Number
Required
ID
Min 5 Max 5
This version number covers the interchange control segments
ISA13
I12
Interchange Control Number
Required
numeric (N0)
Min 9 Max 9
A control number assigned by the interchange sender
ISA14
I13
Acknowledgment Requested
Required
ID
Min 1 Max 1
Code sent by the sender to request an interchange acknowledgment (TA1)
ISA15
I14
Usage Indicator
Required
ID
Min 1 Max 1
Code to indicate whether data enclosed by this interchange envelope is test, production or information
ISA16
I15
Component Element Separator
Required
undefined ()
Min 1 Max 1
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
GS
Functional Group Header
Required
Max Use 1
To indicate the beginning of a functional group and to provide control information
GS01
479
Functional Identifier Code
Required
ID
Min 2 Max 2
Code identifying a group of application related transaction sets
GS02
142
Application Sender's Code
Required
alphanumeric (AN)
Min 2 Max 15
Code identifying party sending transmission; codes agreed to by trading partners
GS03
124
Application Receiver's Code
Required
alphanumeric (AN)
Min 2 Max 15
Code identifying party receiving transmission. Codes agreed to by trading partners
GS04
373
Date
Required
longDate (DT)
Min 8 Max 8
Date expressed as CCYYMMDD
GS05
337
Time
Required
time (TM)
Min 4 Max 8
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
GS06
28
Group Control Number
Required
numeric (N0)
Min 1 Max 9
Assigned number originated and maintained by the sender
GS07
455
Responsible Agency Code
Required
ID
Min 1 Max 2
Code used in conjunction with Data Element 480 to identify the issuer of the standard
GS08
480
Version / Release / Industry Identifier Code
Required
alphanumeric (AN)
Min 1 Max 12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
ST
Transaction Set Header
Required
Max Use 1
To indicate the start of a transaction set and to assign a control number
ST01
143
Transaction Set Identifier Code
Required
ID
Min 3 Max 3
Code uniquely identifying a Transaction Set
ST02
329
Transaction Set Control Number
Required
alphanumeric (AN)
Min 4 Max 9
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
BSN
Beginning Segment for Ship Notice
Required
Max Use 1
To transmit identifying numbers, dates, and other basic data relating to the transaction set
Syntax Notes
If BSN07 is present, then and BSN06 is required.
BSN01
353
Transaction Set Purpose Code
Required
ID
Min 2 Max 2
Code identifying purpose of transaction set
00
Original
BSN02
396
Shipment Identification
Required
alphanumeric (AN)
Min 2 Max 30
A unique control number assigned by the original shipper to identify a specific shipment
BSN03
373
Date
Required
longDate (DT)
Min 8 Max 8
Date expressed as CCYYMMDD
BSN04
337
Time
Required
time (TM)
Min 4 Max 8
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
BSN05
1005
Hierarchical Structure Code
Required
ID
Min 4 Max 4
Code indicating the hierarchical application structure of a transaction set that utilizes the HL segment to define the structure of the transaction set
0001
Shipment, Order, Packaging, Item
0003
Shipment, Packaging, Order, Item
HL loop
Required
Min Items
Max Loop 200000
HL
Hierarchical Level
Required
Max Use 1
To identify dependencies among and the content of hierarchically related groups of data segments
HL01
628
Hierarchical ID Number
Required
alphanumeric (AN)
Min 1 Max 12
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
HL02
734
Hierarchical Parent ID Number
Optional
alphanumeric (AN)
Min 1 Max 12
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
HL03
735
Hierarchical Level Code
Required
ID
Min 1 Max 2
Code defining the characteristic of a level in a hierarchical structure
S
Shipment
HL04
736
Hierarchical Child Code
Optional
ID
Min 1 Max 1
Code indicating if there are hierarchical child data segments subordinate to the level being described
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
HL
Hierarchical Level
Required
Max Use 1
To identify dependencies among and the content of hierarchically related groups of data segments
HL01
628
Hierarchical ID Number
Required
alphanumeric (AN)
Min 1 Max 12
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
HL02
734
Hierarchical Parent ID Number
Optional
alphanumeric (AN)
Min 1 Max 12
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
HL03
735
Hierarchical Level Code
Required
ID
Min 1 Max 2
Code defining the characteristic of a level in a hierarchical structure
O
Order
HL04
736
Hierarchical Child Code
Optional
ID
Min 1 Max 1
Code indicating if there are hierarchical child data segments subordinate to the level being described
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
HL
Hierarchical Level
Required
Max Use 1
To identify dependencies among and the content of hierarchically related groups of data segments
HL01
628
Hierarchical ID Number
Required
alphanumeric (AN)
Min 1 Max 12
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
HL02
734
Hierarchical Parent ID Number
Optional
alphanumeric (AN)
Min 1 Max 12
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
HL03
735
Hierarchical Level Code
Required
ID
Min 1 Max 2
Code defining the characteristic of a level in a hierarchical structure
T
Shipping Tare
HL04
736
Hierarchical Child Code
Optional
ID
Min 1 Max 1
Code indicating if there are hierarchical child data segments subordinate to the level being described
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
HL
Hierarchical Level
Required
Max Use 1
To identify dependencies among and the content of hierarchically related groups of data segments
HL01
628
Hierarchical ID Number
Required
alphanumeric (AN)
Min 1 Max 12
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
HL02
734
Hierarchical Parent ID Number
Optional
alphanumeric (AN)
Min 1 Max 12
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
HL03
735
Hierarchical Level Code
Required
ID
Min 1 Max 2
Code defining the characteristic of a level in a hierarchical structure
P
Pack
HL04
736
Hierarchical Child Code
Optional
ID
Min 1 Max 1
Code indicating if there are hierarchical child data segments subordinate to the level being described
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
HL
Hierarchical Level
Required
Max Use 1
To identify dependencies among and the content of hierarchically related groups of data segments
HL01
628
Hierarchical ID Number
Required
alphanumeric (AN)
Min 1 Max 12
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
HL02
734
Hierarchical Parent ID Number
Optional
Min 1 Max 1
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
HL03
735
Hierarchical Level Code
Required
ID
Min 1 Max 2
Code defining the characteristic of a level in a hierarchical structure
I
Item
HL04
736
Hierarchical Child Code
Optional
ID
Min 1 Max 1
Code indicating if there are hierarchical child data segments subordinate to the level being described
0
No Subordinate HL Segment in This Hierarchical Structure.
LIN
Item Identification
Optional
Max Use 1
To specify basic item identification data
Syntax Notes
If any of LIN04 or LIN05 are present, then all are required.
If any of LIN06 or LIN07 are present, then all are required.
If any of LIN08 or LIN09 are present, then all are required.
If any of LIN10 or LIN11 are present, then all are required.
If any of LIN12 or LIN13 are present, then all are required.
If any of LIN14 or LIN15 are present, then all are required.
If any of LIN16 or LIN17 are present, then all are required.
If any of LIN18 or LIN19 are present, then all are required.
If any of LIN20 or LIN21 are present, then all are required.
If any of LIN22 or LIN23 are present, then all are required.
If any of LIN24 or LIN25 are present, then all are required.
If any of LIN26 or LIN27 are present, then all are required.
If any of LIN28 or LIN29 are present, then all are required.
If any of LIN30 or LIN31 are present, then all are required.
LIN01
350
Assigned Identification
Optional
alphanumeric (AN)
Min 1 Max 20
Alphanumeric characters assigned for differentiation within a transaction set
LIN02
235
Product/Service ID Qualifier
Required
ID
Min 2 Max 2
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
UA
U.P.C./EAN Case Code (2-5-5)
UP
U.P.C. Consumer Package Code (1-5-5-1)
LIN03
234
Product/Service ID
Required
alphanumeric (AN)
Min 12 Max 14
Identifying number for a product or service
LIN04
235
Product/Service ID Qualifier
Optional
ID
Min 2 Max 2
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
ND
National Drug Code (NDC)
UI
U.P.C. Consumer Package Code (1-5-5)
LIN05
234
Product/Service ID
Optional
alphanumeric (AN)
Min 1 Max 48
Identifying number for a product or service
LIN06
235
Product/Service ID Qualifier
Optional
ID
Min 2 Max 2
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
VC
Vendor's (Seller's) Catalog Number
LIN07
234
Product/Service ID
Optional
alphanumeric (AN)
Min 1 Max 48
Identifying number for a product or service
LIN08
235
Product/Service ID Qualifier
Optional
ID
Min 2 Max 2
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
LT
Lot Number
LIN09
234
Product/Service ID
Optional
alphanumeric (AN)
Min 1 Max 48
Identifying number for a product or service
LIN10
235
Product/Service ID Qualifier
Optional
ID
Min 2 Max 2
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
VC
Vendor's (Seller's) Catalog Number
LIN11
234
Product/Service ID
Optional
alphanumeric (AN)
Min 1 Max 48
Identifying number for a product or service
LIN12
235
Product/Service ID Qualifier
Optional
ID
Min 2 Max 2
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
LT
Lot Number
LIN13
234
Product/Service ID
Optional
alphanumeric (AN)
Min 1 Max 48
Identifying number for a product or service
LIN
Item Identification
Required
Max Use 1
To specify basic item identification data
Syntax Notes
If any of LIN04 or LIN05 are present, then all are required.
If any of LIN06 or LIN07 are present, then all are required.
If any of LIN08 or LIN09 are present, then all are required.
If any of LIN10 or LIN11 are present, then all are required.
If any of LIN12 or LIN13 are present, then all are required.
If any of LIN14 or LIN15 are present, then all are required.
If any of LIN16 or LIN17 are present, then all are required.
If any of LIN18 or LIN19 are present, then all are required.
If any of LIN20 or LIN21 are present, then all are required.
If any of LIN22 or LIN23 are present, then all are required.
If any of LIN24 or LIN25 are present, then all are required.
If any of LIN26 or LIN27 are present, then all are required.
If any of LIN28 or LIN29 are present, then all are required.
If any of LIN30 or LIN31 are present, then all are required.
LIN01
350
Assigned Identification
Optional
alphanumeric (AN)
Min 1 Max 20
Alphanumeric characters assigned for differentiation within a transaction set
LIN02
235
Product/Service ID Qualifier
Required
ID
Min 2 Max 2
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
UI
U.P.C. Consumer Package Code (1-5-5)
UD
U.P.C./EAN Consumer Package Code (2-5-5)
ND
National Drug Code (NDC)
PI
Purchaser's Item Code
LIN03
234
Product/Service ID
Required
alphanumeric (AN)
Min 1 Max 48
Identifying number for a product or service
LIN04
235
Product/Service ID Qualifier
Optional
ID
Min 2 Max 2
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
UA
U.P.C./EAN Case Code (2-5-5)
UK
U.P.C./EAN Shipping Container Code (1-2-5-5-1)
LIN05
234
Product/Service ID
Optional
alphanumeric (AN)
Min 1 Max 48
Identifying number for a product or service
LIN06
235
Product/Service ID Qualifier
Required
ID
Min 2 Max 2
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
PI
Purchaser's Item Code
LIN07
234
Product/Service ID
Required
alphanumeric (AN)
Min 1 Max 48
Identifying number for a product or service
LIN08
235
Product/Service ID Qualifier
Optional
ID
Min 2 Max 2
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
VN
Vendor's (Seller's) Item Number
LIN09
234
Product/Service ID
Optional
alphanumeric (AN)
Min 1 Max 48
Identifying number for a product or service
LIN10
235
Product/Service ID Qualifier
Optional
Min 1 Max 1
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
LIN11
234
Product/Service ID
Optional
Min 1 Max 1
Identifying number for a product or service
LIN12
235
Product/Service ID Qualifier
Optional
Min 1 Max 1
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
LIN13
234
Product/Service ID
Optional
Min 1 Max 1
Identifying number for a product or service
SN1
Item Detail (Shipment)
Required
Max Use 1
To specify line-item detail relative to shipment
Syntax Notes
If any of SN105 or SN106 are present, then all are required.
SN101
350
Assigned Identification
Optional
alphanumeric (AN)
Min 1 Max 20
Alphanumeric characters assigned for differentiation within a transaction set
SN102
382
Number of Units Shipped
Required
decimal (R)
Min 1 Max 10
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
SN103
355
Unit or Basis for Measurement Code
Required
ID
Min 2 Max 2
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
CA
Case
EA
Each
PC
Piece
PK
Package
SN104
646
Quantity Shipped to Date
Optional
decimal (R)
Min 1 Max 15
Number of units shipped to date
SN105
330
Quantity Ordered
Optional
decimal (R)
Min 1 Max 15
Quantity ordered
SN106
355
Unit or Basis for Measurement Code
Optional
ID
Min 2 Max 2
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
CA
Case
DZ
Dozen
EA
Each
PC
Piece
SP
Shelf Package
PK
Package
PRF
Purchase Order Reference
Required
Max Use 1
To provide reference to a specific purchase order
PRF01
324
Purchase Order Number
Required
alphanumeric (AN)
Min 1 Max 22
Identifying number for Purchase Order assigned by the orderer/purchaser
PRF02
328
Release Number
Optional
alphanumeric (AN)
Min 1 Max 30
Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction
PRF04
373
Date
Required
longDate (DT)
Min 8 Max 8
Date expressed as CCYYMMDD
PO4
Item Physical Details
Required
Max Use 1
To specify the physical qualities, packaging, weights, and dimensions relating to the item
Syntax Notes
If any of PO402 or PO403 are present, then all are required.
If PO405 is present, then and PO406 is required.
If any of PO406 or PO407 are present, then all are required.
If any of PO408 or PO409 are present, then all are required.
If PO410 is present, then and PO413 is required.
If PO411 is present, then and PO413 is required.
If PO412 is present, then and PO413 is required.
If PO413 is present, then at least one of PO410, PO411 or PO412 is required.
If PO417 is present, then and PO416 is required.
If PO418 is present, then and PO404 is required.
PO401
356
Pack
Required
numeric (N0)
Min 1 Max 6
The number of inner containers, or number of eaches if there are no inner containers, per outer container
PO402
357
Size
Optional
decimal (R)
Min 1 Max 8
Size of supplier units in pack
PO403
355
Unit or Basis for Measurement Code
Optional
ID
Min 2 Max 2
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
CA
Case
EA
Each
PC
Piece
PO404
103
Packaging Code
Required
alphanumeric (AN)
Min 3 Max 5
Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required
PCS
Pieces
PO405
187
Weight Qualifier
Optional
ID
Min 1 Max 2
Code defining the type of weight
G
Gross Weight
PO406
384
Gross Weight per Pack
Optional
decimal (R)
Min 1 Max 9
Numeric value of gross weight per pack
PO407
355
Unit or Basis for Measurement Code
Optional
ID
Min 2 Max 2
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
LB
Pound
OZ
Ounce - Av
PO408
385
Gross Volume per Pack
Optional
decimal (R)
Min 1 Max 9
Numeric value of gross volume per pack
PO409
355
Unit or Basis for Measurement Code
Optional
ID
Min 2 Max 2
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
CC
Cubic Centimeter
CF
Cubic Feet
CI
Cubic Inches
PO410
82
Length
Optional
decimal (R)
Min 1 Max 8
Largest horizontal dimension of an object measured when the object is in the upright position
PO411
189
Width
Optional
decimal (R)
Min 1 Max 8
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
PO412
65
Height
Optional
decimal (R)
Min 1 Max 8
Vertical dimension of an object measured when the object is in the upright position
PO413
355
Unit or Basis for Measurement Code
Optional
ID
Min 2 Max 2
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
CM
Centimeter
IN
Inch
MM
Millimeter
PO414
810
Inner Pack
Optional
numeric (N0)
Min 1 Max 6
The number of eaches per inner container
PO418
1470
Number
Required
numeric (N0)
Min 1 Max 9
A generic number
PID
Product/Item Description
Required
Max Use 200
To describe a product or process in coded or free-form format
Syntax Notes
If PID04 is present, then and PID03 is required.
At least one of PID04 or PID05 is required.
If PID07 is present, then and PID03 is required.
If PID08 is present, then and PID04 is required.
If PID09 is present, then and PID05 is required.
PID01
349
Item Description Type
Required
ID
Min 1 Max 1
Code indicating the format of a description
F
Free-form
PID05
352
Description
Required
alphanumeric (AN)
Min 1 Max 80
A free-form description to clarify the related data elements and their content
TD1
Carrier Details (Quantity and Weight)
Required
Max Use 20
To specify the transportation details relative to commodity, weight, and quantity
Syntax Notes
If TD101 is present, then and TD102 is required.
If TD103 is present, then and TD104 is required.
If TD106 is present, then and TD107 is required.
If any of TD107 or TD108 are present, then all are required.
If any of TD109 or TD110 are present, then all are required.
TD101
103
Packaging Code
Required
alphanumeric (AN)
Min 3 Max 5
Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required
CTN
Carton
PLT
Pallet
TD102
80
Lading Quantity
Required
numeric (N0)
Min 1 Max 7
Number of units (pieces) of the lading commodity
TD106
187
Weight Qualifier
Required
ID
Min 1 Max 2
Code defining the type of weight
G
Gross Weight
TD107
81
Weight
Required
decimal (R)
Min 1 Max 10
Numeric value of weight
TD108
355
Unit or Basis for Measurement Code
Required
ID
Min 2 Max 2
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
LB
Pound
TD109
183
Volume
Required
decimal (R)
Min 1 Max 8
Value of volumetric measure
TD110
355
Unit or Basis for Measurement Code
Required
ID
Min 2 Max 2
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
CF
Cubic Feet
TD5
Carrier Details (Routing Sequence/Transit Time)
Required
Max Use 12
To specify the carrier and sequence of routing and provide transit time information
Syntax Notes
At least one of TD502, TD504, TD505, TD506 or TD512 is required.
If TD502 is present, then and TD503 is required.
If TD507 is present, then and TD508 is required.
If TD510 is present, then and TD511 is required.
If TD513 is present, then and TD512 is required.
If TD514 is present, then and TD513 is required.
If TD515 is present, then and TD512 is required.
TD501
133
Routing Sequence Code
Optional
ID
Min 1 Max 2
Code describing the relationship of a carrier to a specific shipment movement
B
Origin/Delivery Carrier (Any Mode)
TD502
66
Identification Code Qualifier
Optional
ID
Min 1 Max 2
Code designating the system/method of code structure used for Identification Code (67)
2
Standard Carrier Alpha Code (SCAC)
TD503
67
Identification Code
Required
alphanumeric (AN)
Min 2 Max 80
Code identifying a party or other code
TD504
91
Transportation Method/Type Code
Required
ID
Min 1 Max 2
Code specifying the method or type of transportation for the shipment
M
Motor (Common Carrier)
SR
Supplier Truck
U
Private Parcel Service
TD505
387
Routing
Optional
alphanumeric (AN)
Min 1 Max 35
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
TD3
Carrier Details (Equipment)
Optional
Max Use 12
To specify transportation details relating to the equipment used by the carrier
Syntax Notes
oneOrNone
If TD302 is present, then and TD303 is required.
If TD304 is present, then and TD305 is required.
If any of TD305 or TD306 are present, then all are required.
TD301
40
Equipment Description Code
Optional
ID
Min 2 Max 2
Code identifying type of equipment used for shipment
CN
Container
CZ
Refrigerated Container
RT
Controlled Temperature Trailer (Reefer)
TL
Trailer (not otherwise specified)
VE
Vessel, Ocean
TD303
207
Equipment Number
Optional
alphanumeric (AN)
Min 1 Max 10
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
REF
Reference Identification
Required
To specify identifying information
Syntax Notes
At least one of REF02 or REF03 is required.
REF01
128
Reference Identification Qualifier
Required
ID
Min 2 Max 3
Code qualifying the Reference Identification
BM
Bill of Lading Number
REF02
127
Reference Identification
Required
alphanumeric (AN)
Min 1 Max 30
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
REF
Reference Identification
Optional
To specify identifying information
Syntax Notes
At least one of REF02 or REF03 is required.
REF01
128
Reference Identification Qualifier
Required
ID
Min 2 Max 3
Code qualifying the Reference Identification
CN
Carrier's Reference Number (PRO/Invoice)
REF02
127
Reference Identification
Required
alphanumeric (AN)
Min 1 Max 30
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
REF
Reference Identification
Required
To specify identifying information
Syntax Notes
At least one of REF02 or REF03 is required.
REF01
128
Reference Identification Qualifier
Required
ID
Min 2 Max 3
Code qualifying the Reference Identification
VN
Vendor Order Number
VR
Vendor ID Number
REF02
127
Reference Identification
Required
alphanumeric (AN)
Min 1 Max 30
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
MAN
Marks and Numbers
Required
To indicate identifying marks and numbers for shipping containers
Syntax Notes
If any of MAN04 or MAN05 are present, then all are required.
If MAN06 is present, then and MAN05 is required.
MAN01
88
Marks and Numbers Qualifier
Required
ID
Min 1 Max 2
Code specifying the application or source of Marks and Numbers (87)
GM
SSCC-18 and Application Identifier
MAN02
87
Marks and Numbers
Required
alphanumeric (AN)
Min 20 Max 20
Marks and numbers used to identify a shipment or parts of a shipment
MAN
Marks and Numbers
Required
To indicate identifying marks and numbers for shipping containers
Syntax Notes
If any of MAN04 or MAN05 are present, then all are required.
If MAN06 is present, then and MAN05 is required.
MAN01
88
Marks and Numbers Qualifier
Required
ID
Min 1 Max 2
Code specifying the application or source of Marks and Numbers (87)
GM
SSCC-18 and Application Identifier
MAN02
87
Marks and Numbers
Required
alphanumeric (AN)
Min 20 Max 20
Marks and numbers used to identify a shipment or parts of a shipment
DTM
Date/Time Reference
Required
Max Use 10
To specify pertinent dates and times
Syntax Notes
At least one of DTM02, DTM03 or DTM05 is required.
If DTM04 is present, then and DTM03 is required.
If any of DTM05 or DTM06 are present, then all are required.
DTM01
374
Date/Time Qualifier
Required
ID
Min 3 Max 3
Code specifying type of date or time, or both date and time
011
Shipped
DTM02
373
Date
Required
longDate (DT)
Min 8 Max 8
Date expressed as CCYYMMDD
DTM
Date/Time Reference
Required
Max Use 10
To specify pertinent dates and times
Syntax Notes
At least one of DTM02, DTM03 or DTM05 is required.
If DTM04 is present, then and DTM03 is required.
If any of DTM05 or DTM06 are present, then all are required.
DTM01
374
Date/Time Qualifier
Required
ID
Min 3 Max 3
Code specifying type of date or time, or both date and time
067
Current Schedule Delivery
DTM02
373
Date
Required
longDate (DT)
Min 8 Max 8
Date expressed as CCYYMMDD
DTM
Date/Time Reference
Optional
Max Use 10
To specify pertinent dates and times
Syntax Notes
At least one of DTM02, DTM03 or DTM05 is required.
If DTM04 is present, then and DTM03 is required.
If any of DTM05 or DTM06 are present, then all are required.
DTM01
374
Date/Time Qualifier
Required
ID
Min 3 Max 3
Code specifying type of date or time, or both date and time
036
Expiration
208
Lot Number Expiration
DTM02
373
Date
Required
longDate (DT)
Min 8 Max 8
Date expressed as CCYYMMDD
FOB
F.O.B. Related Instructions
Required
Max Use 1
To specify transportation instructions relating to shipment
Syntax Notes
If FOB03 is present, then and FOB02 is required.
If FOB04 is present, then and FOB05 is required.
If FOB07 is present, then and FOB06 is required.
If FOB08 is present, then and FOB09 is required.
FOB01
146
Shipment Method of Payment
Required
ID
Min 2 Max 2
Code identifying payment terms for transportation charges
CC
Collect
PB
Customer Pick-up/Backhaul
PP
Prepaid (by Seller)
FOB02
309
Location Qualifier
Optional
ID
Min 1 Max 2
Code identifying type of location
OR
Origin (Shipping Point)
PS
5 Digit U.S. ZIP
PU
6 Digit Canadian Postal Code
FOB03
352
Description
Optional
alphanumeric (AN)
Min 1 Max 80
A free-form description to clarify the related data elements and their content
FOB04
334
Transportation Terms Qualifier Code
Optional
ID
Min 2 Max 2
Code identifying the source of the transportation terms
02
Trade Terms Code
FOB05
335
Transportation Terms Code
Optional
ID
Min 3 Max 3
Code identifying the trade terms which apply to the shipment transportation responsibility
FOB
Free on Board
PAL
Pallet Information
Optional
Max Use 1
To identify the type and physical attributes of the pallet, and, gross weight, gross volume, and height of the load and the pallet
Syntax Notes
If any of PAL05 or PAL06 are present, then all are required.
If PAL07 is present, then and PAL10 is required.
If PAL08 is present, then and PAL10 is required.
If PAL09 is present, then and PAL10 is required.
If PAL10 is present, then at least one of PAL07, PAL08 or PAL09 is required.
If any of PAL11 or PAL12 are present, then all are required.
If any of PAL13 or PAL14 are present, then all are required.
PAL01
883
Pallet Type Code
Optional
ID
Min 1 Max 2
Code indicating the type of pallet
6
Wood
PAL02
884
Pallet Tiers
Optional
numeric (N0)
Min 1 Max 3
The number of layers per pallet
PAL03
885
Pallet Blocks
Optional
numeric (N0)
Min 1 Max 3
The number of pieces (cartons) per layer on the pallet
PAL04
356
Pack
Optional
numeric (N0)
Min 1 Max 6
The number of inner containers, or number of eaches if there are no inner containers, per outer container
PAL05
395
Unit Weight
Optional
decimal (R)
Min 1 Max 8
Numeric value of weight per unit
PAL06
355
Unit or Basis for Measurement Code
Optional
ID
Min 2 Max 2
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
LB
Pound
PAL07
82
Length
Optional
decimal (R)
Min 1 Max 8
Largest horizontal dimension of an object measured when the object is in the upright position
PAL08
189
Width
Optional
decimal (R)
Min 1 Max 8
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
PAL09
65
Height
Optional
decimal (R)
Min 1 Max 8
Vertical dimension of an object measured when the object is in the upright position
PAL10
355
Unit or Basis for Measurement Code
Optional
ID
Min 2 Max 2
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
IN
Inch
FT
Foot
MR
Meter
PAL15
399
Pallet Exchange Code
Optional
ID
Min 1 Max 1
Code specifying pallet exchange instructions
1
No Exchange/No Return
2
Exchange Pallets
3
Return Pallets
4
Pallets to be Purchased by Customer
5
Third-Party Pallet Exchange
N1 loop
Required
Max Loop 200
N1
Name
Required
Max Use 1
To identify a party by type of organization, name, and code
Syntax Notes
At least one of N102 or N103 is required.
If any of N103 or N104 are present, then all are required.
N101
98
Entity Identifier Code
Required
ID
Min 2 Max 3
Code identifying an organizational entity, a physical location, property or an individual
SF
Ship From
N102
93
Name
Required
alphanumeric (AN)
Min 1 Max 60
Free-form name
N103
66
Identification Code Qualifier
Required
ID
Min 1 Max 2
Code designating the system/method of code structure used for Identification Code (67)
1
D-U-N-S Number, Dun & Bradstreet
9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
11
Drug Enforcement Administration (DEA)
N104
67
Identification Code
Required
alphanumeric (AN)
Min 2 Max 80
Code identifying a party or other code
N3
Address Information
Required
Max Use 2
To specify the location of the named party
N301
166
Address Information
Required
alphanumeric (AN)
Min 1 Max 55
Address information
N302
166
Address Information
Required
alphanumeric (AN)
Min 1 Max 55
Address information
N4
Geographic Location
Required
Max Use 1
To specify the geographic place of the named party
Syntax Notes
If N406 is present, then and N405 is required.
N401
19
City Name
Required
alphanumeric (AN)
Min 2 Max 30
Free-form text for city name
N402
156
State or Province Code
Required
ID
Min 2 Max 2
Code (Standard State/Province) as defined by appropriate government agency
N403
116
Postal Code
Required
ID
Min 3 Max 15
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
N404
26
Country Code
Required
ID
Min 2 Max 3
Code identifying the country
REF
Reference Identification
Required
To specify identifying information
Syntax Notes
At least one of REF02 or REF03 is required.
PER
Administrative Communications Contact
Required
Max Use 3
To identify a person or office to whom administrative communications should be directed
Syntax Notes
If any of PER03 or PER04 are present, then all are required.
If any of PER05 or PER06 are present, then all are required.
If any of PER07 or PER08 are present, then all are required.
PER01
366
Contact Function Code
Required
ID
Min 2 Max 2
Code identifying the major duty or responsibility of the person or group named
EA
EDI Coordinator
PER02
93
Name
Required
alphanumeric (AN)
Min 1 Max 60
Free-form name
PER03
365
Communication Number Qualifier
Required
ID
Min 2 Max 2
Code identifying the type of communication number
TE
Telephone
PER04
364
Communication Number
Required
alphanumeric (AN)
Min 1 Max 80
Complete communications number including country or area code when applicable
PER05
365
Communication Number Qualifier
Required
ID
Min 2 Max 2
Code identifying the type of communication number
EM
Electronic Mail
PER06
364
Communication Number
Required
alphanumeric (AN)
Min 1 Max 80
Complete communications number including country or area code when applicable
FOB
F.O.B. Related Instructions
Required
Max Use 1
To specify transportation instructions relating to shipment
Syntax Notes
If FOB03 is present, then and FOB02 is required.
If FOB04 is present, then and FOB05 is required.
If FOB07 is present, then and FOB06 is required.
If FOB08 is present, then and FOB09 is required.
N1 loop
Required
Max Loop 200
N1
Name
Required
Max Use 1
To identify a party by type of organization, name, and code
Syntax Notes
At least one of N102 or N103 is required.
If any of N103 or N104 are present, then all are required.
N101
98
Entity Identifier Code
Required
ID
Min 2 Max 3
Code identifying an organizational entity, a physical location, property or an individual
SF
Ship From
N102
93
Name
Required
alphanumeric (AN)
Min 1 Max 60
Free-form name
N103
66
Identification Code Qualifier
Required
ID
Min 1 Max 2
Code designating the system/method of code structure used for Identification Code (67)
1
D-U-N-S Number, Dun & Bradstreet
9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
11
Drug Enforcement Administration (DEA)
N104
67
Identification Code
Required
alphanumeric (AN)
Min 2 Max 80
Code identifying a party or other code
N3
Address Information
Required
Max Use 2
To specify the location of the named party
N301
166
Address Information
Required
alphanumeric (AN)
Min 1 Max 55
Address information
N302
166
Address Information
Required
alphanumeric (AN)
Min 1 Max 55
Address information
N4
Geographic Location
Required
Max Use 1
To specify the geographic place of the named party
Syntax Notes
If N406 is present, then and N405 is required.
N401
19
City Name
Required
alphanumeric (AN)
Min 2 Max 30
Free-form text for city name
N402
156
State or Province Code
Required
ID
Min 2 Max 2
Code (Standard State/Province) as defined by appropriate government agency
N403
116
Postal Code
Required
ID
Min 3 Max 15
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
N404
26
Country Code
Required
ID
Min 2 Max 3
Code identifying the country
REF
Reference Identification
Optional
To specify identifying information
Syntax Notes
At least one of REF02 or REF03 is required.
PER
Administrative Communications Contact
Optional
Max Use 3
To identify a person or office to whom administrative communications should be directed
Syntax Notes
If any of PER03 or PER04 are present, then all are required.
If any of PER05 or PER06 are present, then all are required.
If any of PER07 or PER08 are present, then all are required.
FOB
F.O.B. Related Instructions
Optional
Min 1 Max 1
To specify transportation instructions relating to shipment
CTT
Transaction Totals
Optional
Max Use 1
To transmit a hash total for a specific element in the transaction set
Syntax Notes
If any of CTT03 or CTT04 are present, then all are required.
If any of CTT05 or CTT06 are present, then all are required.
CTT01
354
Number of Line Items
Required
numeric (N0)
Min 1 Max 6
Total number of line items in the transaction set
SE
Transaction Set Trailer
Required
Max Use 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
SE01
96
Number of Included Segments
Required
numeric (N0)
Min 1 Max 10
Total number of segments included in a transaction set including ST and SE segments
SE02
329
Transaction Set Control Number
Required
alphanumeric (AN)
Min 4 Max 9
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set