X12 Release 4010

Delimiters: ~ Segment * Element > Component

Certified November 29, 2023

Costco

X12 850 Purchase Order
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment.

ISA

Interchange Control Header

Required

Max Use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA01

I01

Authorization Information Qualifier

Required

Min 2 Max 2

Code to identify the type of information in the Authorization Information

ISA02

I02

Authorization Information

Required

alphanumeric (AN)

Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA03

I03

Security Information Qualifier

Required

Min 2 Max 2

Code to identify the type of information in the Security Information

ISA04

I04

Security Information

Required

alphanumeric (AN)

Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA05

I05

Interchange ID Qualifier

Required

Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

ISA06

I06

Interchange Sender ID

Required

alphanumeric (AN)

Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA07

I05

Interchange ID Qualifier

Required

Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

ISA08

I07

Interchange Receiver ID

Required

alphanumeric (AN)

Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA09

I08

Interchange Date

Required

date (DT)

Min 6 Max 6

Date of the interchange

ISA10

I09

Interchange Time

Required

time (TM)

Min 4 Max 4

Time of the interchange

ISA11

I10

Interchange Control Standards Identifier

Required

Min 1 Max 1

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

ISA12

I11

Interchange Control Version Number

Required

Min 5 Max 5

This version number covers the interchange control segments

ISA13

I12

Interchange Control Number

Required

numeric (N0)

Min 9 Max 9

A control number assigned by the interchange sender

ISA14

I13

Acknowledgment Requested

Required

Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

ISA15

I14

Usage Indicator

Required

Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

ISA16

I15

Component Element Separator

Required

undefined ()

Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

Functional Group Header

Required

Max Use 1

To indicate the beginning of a functional group and to provide control information

GS01

479

Functional Identifier Code

Required

Min 2 Max 2

Code identifying a group of application related transaction sets

GS02

142

Application Sender's Code

Required

alphanumeric (AN)

Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS03

124

Application Receiver's Code

Required

alphanumeric (AN)

Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS04

373

Date

Required

longDate (DT)

Min 8 Max 8

Date expressed as CCYYMMDD

GS05

337

Time

Required

time (TM)

Min 4 Max 8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS06

Group Control Number

Required

numeric (N0)

Min 1 Max 9

Assigned number originated and maintained by the sender

GS07

455

Responsible Agency Code

Required

Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

GS08

480

Version / Release / Industry Identifier Code

Required

alphanumeric (AN)

Min 1 Max 12

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

Transaction Set Header

Required

Max Use 1

To indicate the start of a transaction set and to assign a control number

ST01

143

Transaction Set Identifier Code

Required

Min 3 Max 3

Code uniquely identifying a Transaction Set

850

ST02

329

Transaction Set Control Number

Required

alphanumeric (AN)

Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BEG

Beginning Segment for Purchase Order

Required

Max Use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

BEG01

353

Transaction Set Purpose Code

Required

Min 2 Max 2

Code identifying purpose of transaction set

ORIGINAL

CANCEL

CHANGE

BEG02

Purchase Order Type Code

Required

Min 2 Max 2

Code specifying the type of Purchase Order

Stand-alone Order

Change to Purchase Order

Mutually Defined

BEG03

324

Purchase Order Number

Required

alphanumeric (AN)

Min 1 Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

BEG05

373

Date

Required

longDate (DT)

Min 8 Max 8

Date expressed as CCYYMMDD

REF

Reference Identification

Required

To specify identifying information

Syntax Notes

At least one of REF02 or REF03 is required.

REF01

128

Reference Identification Qualifier

Required

Min 2 Max 3

Code qualifying the Reference Identification

Vendor ID Number

REF02

127

Reference Identification

Required

alphanumeric (AN)

Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF03

352

Description

Required

alphanumeric (AN)

Min 1 Max 80

A free-form description to clarify the related data elements and their content

FOB

F.O.B. Related Instructions

Optional

To specify transportation instructions relating to shipment

Syntax Notes

If FOB03 is present, then and FOB02 is required.

If FOB04 is present, then and FOB05 is required.

If FOB07 is present, then and FOB06 is required.

If FOB08 is present, then and FOB09 is required.

FOB01

146

Shipment Method of Payment

Required

Min 2 Max 2

Code identifying payment terms for transportation charges

Rule 11 Shipment

Paid by Buyer

Advance Collect

Collect

Collect on Delivery

Collect, Freight Credited Back to Customer

Per Contract

Defined by Buyer and Seller

FOB Port of Call

Half Prepaid

Mixed

Service Freight, No Charge

Non Revenue

Advance Prepaid

Customer Pick-up/Backhaul

Prepaid but Charged to Customer

Prepaid by Processor

Prepaid and Summary Bill

Prepaid Local, Collect Outstate

Prepaid Only

Prepaid (by Seller)

Paid by Seller

Pickup

Return Container Freight Paid by Customer

Return Container Freight Free

Return Container Freight Paid by Supplier

Third Party Pay

Weight Condition

FOB02

309

Location Qualifier

Required

Min 1 Max 2

Code identifying type of location

Mutually Defined

FOB03

352

Description

Required

alphanumeric (AN)

Min 1 Max 80

A free-form description to clarify the related data elements and their content

SAC loop

Required

Min Items

Max Loop 25

SAC

Service, Promotion, Allowance, or Charge Information

Required

Max Use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Syntax Notes

At least one of SAC02 or SAC03 is required.

If any of SAC03 or SAC04 are present, then all are required.

If any of SAC06 or SAC07 are present, then all are required.

If any of SAC09 or SAC10 are present, then all are required.

If SAC11 is present, then and SAC10 is required.

If SAC13 is present, then at least one of SAC02 or SAC04 is required.

If SAC14 is present, then and SAC13 is required.

If SAC16 is present, then and SAC15 is required.

SAC01

248

Allowance or Charge Indicator

Required

Min 1 Max 1

Code which indicates an allowance or charge for the service specified

Charge

Allowance

SAC02

1300

Service, Promotion, Allowance, or Charge Code

Required

Min 4 Max 4

Code identifying the service, promotion, allowance, or charge

ZZZZ

Mutually Defined

SAC05

610

Amount

Required

numeric2 (N2)

Min 1 Max 15

Monetary amount

SAC12

331

Allowance or Charge Method of Handling Code

Required

Min 2 Max 2

Code indicating method of handling for an allowance or charge

Off Invoice

Vendor Check to Customer

Charge to be Paid by Customer

SAC15

352

Description

Required

alphanumeric (AN)

Min 1 Max 80

A free-form description to clarify the related data elements and their content

ITD

Terms of Sale/Deferred Terms of Sale

Optional

To specify terms of sale

Syntax Notes

If ITD03 is present, then at least one of ITD04, ITD05 or ITD13 is required.

If ITD08 is present, then at least one of ITD04, ITD05 or ITD13 is required.

If ITD09 is present, then at least one of ITD10 or ITD11 is required.

ITD01

336

Terms Type Code

Required

Min 2 Max 2

Code identifying type of payment terms

ITD02

333

Terms Basis Date Code

Required

Min 1 Max 2

Code identifying the beginning of the terms period

ITD03

338

Terms Discount Percent

Required

decimal (R)

Min 1 Max 6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

ITD04

370

Terms Discount Due Date

Optional

longDate (DT)

Min 8 Max 8

Date payment is due if discount is to be earned expressed in format CCYYMMDD

ITD05

351

Terms Discount Days Due

Required

numeric (N0)

Min 1 Max 3

Number of days in the terms discount period by which payment is due if terms discount is earned

ITD06

446

Terms Net Due Date

Optional

longDate (DT)

Min 8 Max 8

Date when total invoice amount becomes due expressed in format CCYYMMDD

ITD07

386

Terms Net Days

Required

numeric (N0)

Min 1 Max 3

Number of days until total invoice amount is due (discount not applicable)

ITD12

352

Description

Required

alphanumeric (AN)

Min 1 Max 80

A free-form description to clarify the related data elements and their content

DTM

Date/Time Reference

Optional

Max Use 10

To specify pertinent dates and times

Syntax Notes

At least one of DTM02, DTM03 or DTM05 is required.

If DTM04 is present, then and DTM03 is required.

If any of DTM05 or DTM06 are present, then all are required.

DTM01

374

Date/Time Qualifier

Required

Min 3 Max 3

Code specifying type of date or time, or both date and time

175

Cancel if not shipped by

DTM02

373

Date

Required

longDate (DT)

Min 8 Max 8

Date expressed as CCYYMMDD

TD5

Carrier Details (Routing Sequence/Transit Time)

Optional

Max Use 12

To specify the carrier and sequence of routing and provide transit time information

Syntax Notes

At least one of TD502, TD504, TD505, TD506 or TD512 is required.

If TD502 is present, then and TD503 is required.

If TD507 is present, then and TD508 is required.

If TD510 is present, then and TD511 is required.

If TD513 is present, then and TD512 is required.

If TD514 is present, then and TD513 is required.

If TD515 is present, then and TD512 is required.

TD505

387

Routing

Required

alphanumeric (AN)

Min 1 Max 35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

N9 loop

Min Items

Max Loop 1000

Reference Identification

Required

Max Use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Syntax Notes

At least one of N902 or N903 is required.

If N906 is present, then and N905 is required.

N901

128

Reference Identification Qualifier

Required

Min 2 Max 3

Code qualifying the Reference Identification

Standard Clause

N902

127

Reference Identification

Required

alphanumeric (AN)

Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Reference Identification

Required

Max Use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Syntax Notes

At least one of N902 or N903 is required.

If N906 is present, then and N905 is required.

N901

128

Reference Identification Qualifier

Required

Min 2 Max 3

Code qualifying the Reference Identification

Special Clause

N902

127

Reference Identification

Required

alphanumeric (AN)

Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

MSG

Message Text

Required

Max Use 1000

To provide a free-form format that allows the transmission of text information

Syntax Notes

If MSG03 is present, then and MSG02 is required.

MSG01

933

Free-Form Message Text

Required

alphanumeric (AN)

Min 1 Max 264

Free-form message text

MSG

Message Text

Required

Max Use 1000

To provide a free-form format that allows the transmission of text information

Syntax Notes

If MSG03 is present, then and MSG02 is required.

MSG01

933

Free-Form Message Text

Required

alphanumeric (AN)

Min 1 Max 264

Free-form message text

N1 loop

Min Items

Max Loop 200

Name

Required

Max Use 1

To identify a party by type of organization, name, and code

Syntax Notes

At least one of N102 or N103 is required.

If any of N103 or N104 are present, then all are required.

N101

Entity Identifier Code

Required

Min 2 Max 3

Code identifying an organizational entity, a physical location, property or an individual

Ship To

N102

Name

Required

alphanumeric (AN)

Min 1 Max 60

Free-form name

N103

Identification Code Qualifier

Required

Min 1 Max 2

Code designating the system/method of code structure used for Identification Code (67)

D-U-N-S+4, D-U-N-S Number with Four Character Suffix

N104

Identification Code

Required

alphanumeric (AN)

Min 2 Max 80

Code identifying a party or other code

Address Information

Required

Max Use 2

To specify the location of the named party

N301

166

Address Information

Required

alphanumeric (AN)

Min 1 Max 55

Address information

Geographic Location

Required

To specify the geographic place of the named party

Syntax Notes

If N406 is present, then and N405 is required.

N401

City Name

Required

alphanumeric (AN)

Min 2 Max 30

Free-form text for city name

N402

156

State or Province Code

Required

Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

N403

116

Postal Code

Required

Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

PER

Administrative Communications Contact

Required

To identify a person or office to whom administrative communications should be directed

Syntax Notes

If any of PER03 or PER04 are present, then all are required.

If any of PER05 or PER06 are present, then all are required.

If any of PER07 or PER08 are present, then all are required.

PER01

366

Contact Function Code

Required

Min 2 Max 2

Code identifying the major duty or responsibility of the person or group named

Receiving Contact

PER03

365

Communication Number Qualifier

Required

Min 2 Max 2

Code identifying the type of communication number

Telephone

PER04

364

Communication Number

Required

alphanumeric (AN)

Min 1 Max 80

Complete communications number including country or area code when applicable

PO1 loop

Min Items

Max Loop 100000

PO1

Baseline Item Data

Required

Max Use 1

To specify basic and most frequently used line item data

Syntax Notes

If PO103 is present, then and PO102 is required.

If PO105 is present, then and PO104 is required.

If any of PO106 or PO107 are present, then all are required.

If any of PO108 or PO109 are present, then all are required.

If any of PO110 or PO111 are present, then all are required.

If any of PO112 or PO113 are present, then all are required.

If any of PO114 or PO115 are present, then all are required.

If any of PO116 or PO117 are present, then all are required.

If any of PO118 or PO119 are present, then all are required.

If any of PO120 or PO121 are present, then all are required.

If any of PO122 or PO123 are present, then all are required.

If any of PO124 or PO125 are present, then all are required.

PO101

350

Assigned Identification

Required

alphanumeric (AN)

Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

PO102

330

Quantity Ordered

Required

decimal (R)

Min 1 Max 15

Quantity ordered

PO103

355

Unit or Basis for Measurement Code

Required

Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Each

Case

Pallet/Unit Load

PO104

212

Unit Price

Required

decimal (R)

Min 1 Max 17

Price per unit of product, service, commodity, etc.

PO106

235

Product/Service ID Qualifier

Required

Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Buyer's Item Number

Vendor's (Seller's) Item Number

International Standard Book Number (ISBN)

U.P.C./EAN Case Code (2-5-5)

U.P.C. Consumer Package Code (1-5-5)

U.P.C. Consumer Package Code (1-5-5-1)

PO107

234

Product/Service ID

Required

alphanumeric (AN)

Min 1 Max 48

Identifying number for a product or service

PO108

235

Product/Service ID Qualifier

Optional

Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Buyer's Item Number

PO109

234

Product/Service ID

Optional

alphanumeric (AN)

Min 1 Max 48

Identifying number for a product or service

PID loop

Required

Max Loop 1000

PID

Product/Item Description

Required

Max Use 1

To describe a product or process in coded or free-form format

Syntax Notes

If PID04 is present, then and PID03 is required.

At least one of PID04 or PID05 is required.

If PID07 is present, then and PID03 is required.

If PID08 is present, then and PID04 is required.

If PID09 is present, then and PID05 is required.

PID01

349

Item Description Type

Required

Min 1 Max 1

Code indicating the format of a description

Free-form

PID05

352

Description

Required

alphanumeric (AN)

Min 1 Max 80

A free-form description to clarify the related data elements and their content

SAC loop

Required

Max Loop 25

SAC

Service, Promotion, Allowance, or Charge Information

Required

Max Use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Syntax Notes

At least one of SAC02 or SAC03 is required.

If any of SAC03 or SAC04 are present, then all are required.

If any of SAC06 or SAC07 are present, then all are required.

If any of SAC09 or SAC10 are present, then all are required.

If SAC11 is present, then and SAC10 is required.

If SAC13 is present, then at least one of SAC02 or SAC04 is required.

If SAC14 is present, then and SAC13 is required.

If SAC16 is present, then and SAC15 is required.

SAC01

248

Allowance or Charge Indicator

Required

Min 1 Max 1

Code which indicates an allowance or charge for the service specified

Charge

Allowance

SAC02

1300

Service, Promotion, Allowance, or Charge Code

Required

Min 4 Max 4

Code identifying the service, promotion, allowance, or charge

ZZZZ

Mutually Defined

SAC05

610

Amount

Required

numeric2 (N2)

Min 1 Max 15

Monetary amount

SAC12

331

Allowance or Charge Method of Handling Code

Required

Min 2 Max 2

Code indicating method of handling for an allowance or charge

Off Invoice

Vendor Check to Customer

Charge to be Paid by Customer

SAC15

352

Description

Required

alphanumeric (AN)

Min 1 Max 80

A free-form description to clarify the related data elements and their content

CTT loop

Required

Min Items

Max Loop 1

CTT

Transaction Totals

Required

Max Use 1

To transmit a hash total for a specific element in the transaction set

Syntax Notes

If any of CTT03 or CTT04 are present, then all are required.

If any of CTT05 or CTT06 are present, then all are required.

CTT01

354

Number of Line Items

Required

numeric (N0)

Min 1 Max 6

Total number of line items in the transaction set

CTT02

347

Hash Total

Required

decimal (R)

Min 1 Max 10

Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element. Example: -.0018 First occurrence of value being hashed. .18 Second occurrence of value being hashed. 1.8 Third occurrence of value being hashed. 18.01 Fourth occurrence of value being hashed. 1855 Hash total prior to truncation. 855 Hash total after truncation to. three-digit field.

Transaction Set Trailer

Required

Max Use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE01

Number of Included Segments

Required

numeric (N0)

Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE02

329

Transaction Set Control Number

Required

alphanumeric (AN)

Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

X12 850 Purchase OrderThis Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment.

X12 850 Purchase Order