X12 Release 4010
Delimiters: ~ Segment * Element | Component
Certified July 24, 2024
Best Buy
X12 856 Ship Notice/Manifest
This Draft Standard for Trial Use contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment.
X12 856 Ship Notice/Manifest
Heading
ISA
Interchange Control Header
Required
Max Use 1
To start and identify an interchange of zero or more functional groups and interchange-related control segments
ISA01
I01
Authorization Information Qualifier
Required
ID
Min 2 Max 2
Code to identify the type of information in the Authorization Information
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA02
I02
Authorization Information
Required
alphanumeric (AN)
Min 10 Max 10
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA03
I03
Security Information Qualifier
Required
ID
Min 2 Max 2
Code to identify the type of information in the Security Information
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA04
I04
Security Information
Required
alphanumeric (AN)
Min 10 Max 10
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA05
I05
Interchange ID Qualifier
Required
ID
Min 2 Max 2
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA06
I06
Interchange Sender ID
Required
alphanumeric (AN)
Min 15 Max 15
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA07
I05
Interchange ID Qualifier
Required
ID
Min 2 Max 2
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA08
I07
Interchange Receiver ID
Required
alphanumeric (AN)
Min 15 Max 15
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA09
I08
Interchange Date
Required
date (DT)
Min 6 Max 6
Date of the interchange
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA10
I09
Interchange Time
Required
time (TM)
Min 4 Max 4
Time of the interchange
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA11
I10
Interchange Control Standards Identifier
Required
ID
Min 1 Max 1
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA12
I11
Interchange Control Version Number
Required
ID
Min 5 Max 5
This version number covers the interchange control segments
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA13
I12
Interchange Control Number
Required
numeric (N0)
Min 9 Max 9
A control number assigned by the interchange sender
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA14
I13
Acknowledgment Requested
Required
ID
Min 1 Max 1
Code sent by the sender to request an interchange acknowledgment (TA1)
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA15
I14
Usage Indicator
Required
ID
Min 1 Max 1
Code to indicate whether data enclosed by this interchange envelope is test, production or information
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ISA16
I15
Component Element Separator
Required
undefined ()
Min 1 Max 1
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
GS
Functional Group Header
Required
Max Use 1
To indicate the beginning of a functional group and to provide control information
GS01
479
Functional Identifier Code
Required
ID
Min 2 Max 2
Code identifying a group of application related transaction sets
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
GS02
142
Application Sender's Code
Required
alphanumeric (AN)
Min 2 Max 15
Code identifying party sending transmission; codes agreed to by trading partners
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
GS03
124
Application Receiver's Code
Required
alphanumeric (AN)
Min 2 Max 15
Code identifying party receiving transmission. Codes agreed to by trading partners
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
GS04
373
Date
Required
longDate (DT)
Min 8 Max 8
Date expressed as CCYYMMDD
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
GS05
337
Time
Required
time (TM)
Min 4 Max 8
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
GS06
28
Group Control Number
Required
numeric (N0)
Min 1 Max 9
Assigned number originated and maintained by the sender
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
GS07
455
Responsible Agency Code
Required
ID
Min 1 Max 2
Code used in conjunction with Data Element 480 to identify the issuer of the standard
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
GS08
480
Version / Release / Industry Identifier Code
Required
alphanumeric (AN)
Min 1 Max 12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
ST
Transaction Set Header
Required
Max Use 1
To indicate the start of a transaction set and to assign a control number
ST01
143
Transaction Set Identifier Code
Required
ID
Min 3 Max 3
Code uniquely identifying a Transaction Set
856
Ship Notice/Manifest
ST02
329
Transaction Set Control Number
Required
alphanumeric (AN)
Min 4 Max 9
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
BSN
Beginning Segment for Ship Notice
Required
Max Use 1
To transmit identifying numbers, dates, and other basic data relating to the transaction set
Syntax Notes
If BSN07 is present, then and BSN06 is required.
BSN01
353
Transaction Set Purpose Code
Required
ID
Min 2 Max 2
Code identifying purpose of transaction set
00
Original
BSN02
396
Shipment Identification
Required
alphanumeric (AN)
Min 2 Max 30
A unique control number assigned by the original shipper to identify a specific shipment
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
BSN03
373
Date
Required
longDate (DT)
Min 8 Max 8
Date expressed as CCYYMMDD
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
BSN04
337
Time
Required
time (TM)
Min 4 Max 8
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
BSN05
1005
Hierarchical Structure Code
Required
ID
Min 4 Max 4
Code indicating the hierarchical application structure of a transaction set that utilizes the HL segment to define the structure of the transaction set
0001
Shipment, Order, Packaging, Item
0002
Shipment, Order, Item, Packaging
HL loop
Required
Min Items
Max Loop 200000
HL
Hierarchical Level
Required
Max Use 1
To identify dependencies among and the content of hierarchically related groups of data segments
HL01
628
Hierarchical ID Number
Required
alphanumeric (AN)
Min 1 Max 12
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
1
Top Level of hierarchy
HL02
734
Hierarchical Parent ID Number
Required
alphanumeric (AN)
Min 1 Max 12
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
HL03
735
Hierarchical Level Code
Required
ID
Min 1 Max 2
Code defining the characteristic of a level in a hierarchical structure
S
Shipment
HL
Hierarchical Level
Required
Max Use 1
To identify dependencies among and the content of hierarchically related groups of data segments
HL01
628
Hierarchical ID Number
Required
alphanumeric (AN)
Min 1 Max 12
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
HL02
734
Hierarchical Parent ID Number
Required
alphanumeric (AN)
Min 1 Max 12
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
HL03
735
Hierarchical Level Code
Required
ID
Min 1 Max 2
Code defining the characteristic of a level in a hierarchical structure
O
Order
HL
Hierarchical Level
Required
Max Use 1
To identify dependencies among and the content of hierarchically related groups of data segments
HL01
628
Hierarchical ID Number
Required
alphanumeric (AN)
Min 1 Max 12
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
HL02
734
Hierarchical Parent ID Number
Required
alphanumeric (AN)
Min 1 Max 12
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
HL03
735
Hierarchical Level Code
Required
ID
Min 1 Max 2
Code defining the characteristic of a level in a hierarchical structure
I
Item
HL
Hierarchical Level
Required
Max Use 1
To identify dependencies among and the content of hierarchically related groups of data segments
HL01
628
Hierarchical ID Number
Required
alphanumeric (AN)
Min 1 Max 12
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
HL02
734
Hierarchical Parent ID Number
Optional
Min 1 Max 1
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
HL03
735
Hierarchical Level Code
Required
ID
Min 1 Max 2
Code defining the characteristic of a level in a hierarchical structure
P
Pack
LIN
Item Identification
Required
Max Use 1
To specify basic item identification data
Syntax Notes
If any of LIN04 or LIN05 are present, then all are required.
If any of LIN06 or LIN07 are present, then all are required.
If any of LIN08 or LIN09 are present, then all are required.
If any of LIN10 or LIN11 are present, then all are required.
If any of LIN12 or LIN13 are present, then all are required.
If any of LIN14 or LIN15 are present, then all are required.
If any of LIN16 or LIN17 are present, then all are required.
If any of LIN18 or LIN19 are present, then all are required.
If any of LIN20 or LIN21 are present, then all are required.
If any of LIN22 or LIN23 are present, then all are required.
If any of LIN24 or LIN25 are present, then all are required.
If any of LIN26 or LIN27 are present, then all are required.
If any of LIN28 or LIN29 are present, then all are required.
If any of LIN30 or LIN31 are present, then all are required.
LIN01
350
Assigned Identification
Required
alphanumeric (AN)
Min 1 Max 20
Alphanumeric characters assigned for differentiation within a transaction set
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
LIN02
235
Product/Service ID Qualifier
Required
ID
Min 2 Max 2
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
VN
Vendor's (Seller's) Item Number
LIN03
234
Product/Service ID
Required
alphanumeric (AN)
Min 1 Max 48
Identifying number for a product or service
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
LIN04
235
Product/Service ID Qualifier
Required
ID
Min 2 Max 2
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
SK
Stock Keeping Unit (SKU)
LIN05
234
Product/Service ID
Required
alphanumeric (AN)
Min 1 Max 48
Identifying number for a product or service
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
SN1
Item Detail (Shipment)
Required
Max Use 1
To specify line-item detail relative to shipment
Syntax Notes
If any of SN105 or SN106 are present, then all are required.
SN102
382
Number of Units Shipped
Required
decimal (R)
Min 1 Max 10
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
SN103
355
Unit or Basis for Measurement Code
Required
ID
Min 2 Max 2
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
SN105
330
Quantity Ordered
Optional
decimal (R)
Min 1 Max 15
Quantity ordered
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
SN106
355
Unit or Basis for Measurement Code
Optional
ID
Min 2 Max 2
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
EA
Each
SN108
668
Line Item Status Code
Required
ID
Min 2 Max 2
Code specifying the action taken by the seller on a line item requested by the buyer
AC
Item Accepted and Shipped
IB
Item Backordered
ID
Item Deleted
PRF
Purchase Order Reference
Required
Max Use 1
To provide reference to a specific purchase order
PRF01
324
Purchase Order Number
Required
alphanumeric (AN)
Min 1 Max 22
Identifying number for Purchase Order assigned by the orderer/purchaser
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
TD5
Carrier Details (Routing Sequence/Transit Time)
Optional
Max Use 12
To specify the carrier and sequence of routing and provide transit time information
Syntax Notes
At least one of TD502, TD504, TD505, TD506 or TD512 is required.
If TD502 is present, then and TD503 is required.
If TD507 is present, then and TD508 is required.
If TD510 is present, then and TD511 is required.
If TD513 is present, then and TD512 is required.
If TD514 is present, then and TD513 is required.
If TD515 is present, then and TD512 is required.
TD501
133
Routing Sequence Code
Required
ID
Min 1 Max 2
Code describing the relationship of a carrier to a specific shipment movement
B
Origin/Delivery Carrier (Any Mode)
TD505
387
Routing
Optional
alphanumeric (AN)
Min 1 Max 35
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
REF
Reference Identification
Optional
To specify identifying information
Syntax Notes
At least one of REF02 or REF03 is required.
REF01
128
Reference Identification Qualifier
Required
ID
Min 2 Max 3
Code qualifying the Reference Identification
SE
Serial Number
TD
Reason for Change
REF02
127
Reference Identification
Required
alphanumeric (AN)
Min 1 Max 30
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
REF03
352
Description
Optional
alphanumeric (AN)
Min 1 Max 80
A free-form description to clarify the related data elements and their content
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
MAN
Marks and Numbers
Optional
To indicate identifying marks and numbers for shipping containers
Syntax Notes
If any of MAN04 or MAN05 are present, then all are required.
If MAN06 is present, then and MAN05 is required.
MAN01
88
Marks and Numbers Qualifier
Required
ID
Min 1 Max 2
Code specifying the application or source of Marks and Numbers (87)
CP
Carrier-Assigned Package ID Number
MAN02
87
Marks and Numbers
Required
alphanumeric (AN)
Min 1 Max 48
Marks and numbers used to identify a shipment or parts of a shipment
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
DTM
Date/Time Reference
Optional
Max Use 10
To specify pertinent dates and times
Syntax Notes
At least one of DTM02, DTM03 or DTM05 is required.
If DTM04 is present, then and DTM03 is required.
If any of DTM05 or DTM06 are present, then all are required.
DTM01
374
Date/Time Qualifier
Required
ID
Min 3 Max 3
Code specifying type of date or time, or both date and time
011
Shipped
DTM02
373
Date
Required
longDate (DT)
Min 8 Max 8
Date expressed as CCYYMMDD
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
DTM
Date/Time Reference
Optional
Max Use 10
To specify pertinent dates and times
Syntax Notes
At least one of DTM02, DTM03 or DTM05 is required.
If DTM04 is present, then and DTM03 is required.
If any of DTM05 or DTM06 are present, then all are required.
DTM01
374
Date/Time Qualifier
Required
ID
Min 3 Max 3
Code specifying type of date or time, or both date and time
079
Promised for Shipment
DTM02
373
Date
Required
longDate (DT)
Min 8 Max 8
Date expressed as CCYYMMDD
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N1 loop
Optional
Max Loop 200
N1
98
Name
Required
Min 1 Max 1
Max Use 1
To identify a party by type of organization, name, and code
Syntax Notes
At least one of N102 or N103 is required.
If any of N103 or N104 are present, then all are required.
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N101
98
Entity Identifier Code
Required
ID
Min 2 Max 3
Code identifying an organizational entity, a physical location, property or an individual
SF
Ship From
N102
93
Name
Required
alphanumeric (AN)
Min 1 Max 60
Free-form name
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N103
66
Identification Code Qualifier
Required
ID
Min 1 Max 2
Code designating the system/method of code structure used for Identification Code (67)
93
Code assigned by the organization originating the transaction set
N104
67
Identification Code
Required
alphanumeric (AN)
Min 2 Max 80
Code identifying a party or other code
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N2
98
Additional Name Information
Required
Min 1 Max 1
Max Use 2
To specify additional names or those longer than 35 characters in length
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N201
93
Name
Required
alphanumeric (AN)
Min 1 Max 60
Free-form name
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N202
93
Name
Required
alphanumeric (AN)
Min 1 Max 60
Free-form name
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N3
98
Address Information
Optional
Min 1 Max 1
Max Use 2
To specify the location of the named party
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N301
166
Address Information
Optional
alphanumeric (AN)
Min 1 Max 55
Address information
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N302
166
Address Information
Optional
alphanumeric (AN)
Min 1 Max 55
Address information
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N4
98
Geographic Location
Optional
Min 1 Max 1
Max Use 1
To specify the geographic place of the named party
Syntax Notes
If N406 is present, then and N405 is required.
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N401
19
City Name
Optional
alphanumeric (AN)
Min 2 Max 30
Free-form text for city name
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N402
156
State or Province Code
Optional
ID
Min 2 Max 2
Code (Standard State/Province) as defined by appropriate government agency
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N403
116
Postal Code
Optional
ID
Min 3 Max 15
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N404
26
Country Code
Optional
ID
Min 2 Max 3
Code identifying the country
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
REF
98
Reference Identification
Optional
Min 1 Max 1
To specify identifying information
Syntax Notes
At least one of REF02 or REF03 is required.
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N1 loop
Optional
Max Loop 200
N1
98
Name
Required
Min 1 Max 1
Max Use 1
To identify a party by type of organization, name, and code
Syntax Notes
At least one of N102 or N103 is required.
If any of N103 or N104 are present, then all are required.
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
N2
98
Additional Name Information
Optional
Alphanumeric (AN)
Min 1 Max 1
To specify additional names or those longer than 35 characters in length
N3
98
Address Information
Optional
Alphanumeric (AN)
Min 1 Max 1
To specify the location of the named party
N4
98
Geographic Location
Optional
Alphanumeric (AN)
Min 1 Max 1
To specify the geographic place of the named party
REF
98
Reference Identification
Optional
Alphanumeric (AN)
Min 1 Max 1
To specify identifying information
CTT
Transaction Totals
Optional
Max Use 1
To transmit a hash total for a specific element in the transaction set
Syntax Notes
If any of CTT03 or CTT04 are present, then all are required.
If any of CTT05 or CTT06 are present, then all are required.
CTT01
354
Number of Line Items
Required
numeric (N0)
Min 1 Max 6
Total number of line items in the transaction set
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
SE
Transaction Set Trailer
Required
Max Use 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
SE01
96
Number of Included Segments
Required
numeric (N0)
Min 1 Max 10
Total number of segments included in a transaction set including ST and SE segments
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here
SE02
329
Transaction Set Control Number
Required
alphanumeric (AN)
Min 4 Max 9
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
123
Description Goes Here
123
Description Goes Here
123
Description Goes Here