Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA03

I03

Security Information Qualifier

Required

Min 2 Max 2

Code to identify the type of information in the Security Information

ISA04

I04

Security Information

Required

alphanumeric (AN)

Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA05

I05

Interchange ID Qualifier

Required

Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

ISA06

I06

Interchange Sender ID

Required

alphanumeric (AN)

Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA07

I05

Interchange ID Qualifier

Required

Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

ISA08

I07

Interchange Receiver ID

Required

alphanumeric (AN)

Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA09

I08

Interchange Date

Required

date (DT)

Min 6 Max 6

Date of the interchange

ISA10

I09

Interchange Time

Required

time (TM)

Min 4 Max 4

Time of the interchange

ISA11

I10

Interchange Control Standards Identifier

Required

Min 1 Max 1

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

ISA12

I11

Interchange Control Version Number

Required

Min 5 Max 5

This version number covers the interchange control segments

ISA13

I12

Interchange Control Number

Required

numeric (N0)

Min 9 Max 9

A control number assigned by the interchange sender

ISA14

I13

Acknowledgment Requested

Required

Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

ISA15

I14

Usage Indicator

Required

Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

ISA16

I15

Component Element Separator

Required

undefined ()

Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

Functional Group Header

Required

Max Use 1

To indicate the beginning of a functional group and to provide control information

GS01

479

Functional Identifier Code

Required

Min 2 Max 2

Code identifying a group of application related transaction sets

GS02

142

Application Sender's Code

Required

alphanumeric (AN)

Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS03

124

Application Receiver's Code

Required

alphanumeric (AN)

Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS04

373

Date

Required

longDate (DT)

Min 8 Max 8

Date expressed as CCYYMMDD

GS05

337

Time

Required

time (TM)

Min 4 Max 8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS06

Group Control Number

Required

numeric (N0)

Min 1 Max 9

Assigned number originated and maintained by the sender

GS07

455

Responsible Agency Code

Required

Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

GS08

480

Version / Release / Industry Identifier Code

Required

alphanumeric (AN)

Min 1 Max 12

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

Transaction Set Header

Required

Max Use 1

To indicate the start of a transaction set and to assign a control number

ST01

143

Transaction Set Identifier Code

Required

Min 3 Max 3

Code uniquely identifying a Transaction Set

ST02

329

Transaction Set Control Number

Required

alphanumeric (AN)

Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BSN

Beginning Segment for Ship Notice

Required

Max Use 1

To transmit identifying numbers, dates, and other basic data relating to the transaction set

Syntax Notes

If BSN07 is present, then and BSN06 is required.

BSN01

353

Transaction Set Purpose Code

Required

Min 2 Max 2

Code identifying purpose of transaction set

Original

BSN02

396

Shipment Identification

Required

alphanumeric (AN)

Min 2 Max 30

A unique control number assigned by the original shipper to identify a specific shipment

BSN03

373

Date

Required

longDate (DT)

Min 8 Max 8

Date expressed as CCYYMMDD

BSN04

337

Time

Required

time (TM)

Min 4 Max 8

BSN05

1005

Hierarchical Structure Code

Required

Min 4 Max 4

Code indicating the hierarchical application structure of a transaction set that utilizes the HL segment to define the structure of the transaction set

0001

Shipment, Order, Packaging, Item

0002

Shipment, Order, Item, Packaging

0055

Supergroup, Group, Subgroup, Member

0056

Supergroup, subgroup, member, ancillary facility or department

HL loop

Required

Min Items

Max Loop 1

Hierarchical Level

Required

Max Use 1

To identify dependencies among and the content of hierarchically related groups of data segments

HL01

628

Hierarchical ID Number

Required

alphanumeric (AN)

Min 1 Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

Top Level of Hierarchy

HL02

734

Hierarchical Parent ID Number

Required

alphanumeric (AN)

Min 1 Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

HL03

735

Hierarchical Level Code

Required

Min 1 Max 2

Code defining the characteristic of a level in a hierarchical structure

Shipment

Hierarchical Level

Required

Max Use 1

To identify dependencies among and the content of hierarchically related groups of data segments

HL01

628

Hierarchical ID Number

Required

alphanumeric (AN)

Min 1 Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

HL02

734

Hierarchical Parent ID Number

Required

alphanumeric (AN)

Min 1 Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

HL03

735

Hierarchical Level Code

Required

Min 1 Max 2

Code defining the characteristic of a level in a hierarchical structure

Order

Hierarchical Level

Required

Max Use 1

To identify dependencies among and the content of hierarchically related groups of data segments

HL01

628

Hierarchical ID Number

Required

alphanumeric (AN)

Min 1 Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

HL02

734

Hierarchical Parent ID Number

Required

alphanumeric (AN)

Min 1 Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

HL03

735

Hierarchical Level Code

Required

Min 1 Max 2

Code defining the characteristic of a level in a hierarchical structure

Shipping Tare

Hierarchical Level

Required

Max Use 1

To identify dependencies among and the content of hierarchically related groups of data segments

HL01

628

Hierarchical ID Number

Required

alphanumeric (AN)

Min 1 Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

HL02

734

Hierarchical Parent ID Number

Required

alphanumeric (AN)

Min 1 Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

HL03

735

Hierarchical Level Code

Required

Min 1 Max 2

Code defining the characteristic of a level in a hierarchical structure

Pack

Hierarchical Level

Required

Max Use 1

To identify dependencies among and the content of hierarchically related groups of data segments

HL01

628

Hierarchical ID Number

Required

alphanumeric (AN)

Min 1 Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

HL02

734

Hierarchical Parent ID Number

Optional

Min 1 Max 1

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

HL03

735

Hierarchical Level Code

Required

Min 1 Max 2

Code defining the characteristic of a level in a hierarchical structure

Item

LIN

Item Identification

Required

Max Use 1

To specify basic item identification data

Syntax Notes

If any of LIN04 or LIN05 are present, then all are required.

If any of LIN06 or LIN07 are present, then all are required.

If any of LIN08 or LIN09 are present, then all are required.

If any of LIN10 or LIN11 are present, then all are required.

If any of LIN12 or LIN13 are present, then all are required.

If any of LIN14 or LIN15 are present, then all are required.

If any of LIN16 or LIN17 are present, then all are required.

If any of LIN18 or LIN19 are present, then all are required.

If any of LIN20 or LIN21 are present, then all are required.

If any of LIN22 or LIN23 are present, then all are required.

If any of LIN24 or LIN25 are present, then all are required.

If any of LIN26 or LIN27 are present, then all are required.

If any of LIN28 or LIN29 are present, then all are required.

If any of LIN30 or LIN31 are present, then all are required.

LIN01

350

Assigned Identification

Required

alphanumeric (AN)

Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

LIN02

235

Product/Service ID Qualifier

Required

Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Vendor's (Seller's) Item Number

LIN03

234

Product/Service ID

Required

alphanumeric (AN)

Min 1 Max 48

Identifying number for a product or service

SN1

Item Detail (Shipment)

Required

Max Use 1

To specify line-item detail relative to shipment

Syntax Notes

If any of SN105 or SN106 are present, then all are required.

If any of SN102 or SN103 are present, then all are required.

SN102

382

Number of Units Shipped

Required

decimal (R)

Min 1 Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

SN103

355

Unit or Basis for Measurement Code

Required

Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Each

SN105

330

Quantity Ordered

Optional

decimal (R)

Min 1 Max 15

Quantity ordered

SN106

355

Unit or Basis for Measurement Code

Optional

Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Each

SN108

668

Line Item Status Code

Required

Min 2 Max 2

Code specifying the action taken by the seller on a line item requested by the buyer

Item Accepted and Shipped

Item Deleted

PRF

Purchase Order Reference

Required

Max Use 1

To provide reference to a specific purchase order

PRF01

324

Purchase Order Number

Required

alphanumeric (AN)

Min 1 Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

PO4

Item Physical Details

Optional

Max Use 1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

Syntax Notes

If any of PO402 or PO403 are present, then all are required.

If PO405 is present, then and PO406 is required.

If any of PO406 or PO407 are present, then all are required.

If any of PO408 or PO409 are present, then all are required.

If PO410 is present, then and PO413 is required.

If PO411 is present, then and PO413 is required.

If PO412 is present, then and PO413 is required.

If PO413 is present, then at least one of PO410, PO411 or PO412 is required.

If PO417 is present, then and PO416 is required.

If PO418 is present, then and PO404 is required.

PO410

Length

Optional

decimal (R)

Min 1 Max 8

Largest horizontal dimension of an object measured when the object is in the upright position

PO411

189

Width

Optional

decimal (R)

Min 1 Max 8

Shorter measurement of the two horizontal dimensions measured with the object in the upright position

PO412

Height

Optional

decimal (R)

Min 1 Max 8

Vertical dimension of an object measured when the object is in the upright position

PO413

355

Unit or Basis for Measurement Code

Optional

Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Inch

PO4

Item Physical Details

Optional

Max Use 1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

Syntax Notes

If any of PO402 or PO403 are present, then all are required.

If PO405 is present, then and PO406 is required.

If any of PO406 or PO407 are present, then all are required.

If any of PO408 or PO409 are present, then all are required.

If PO410 is present, then and PO413 is required.

If PO411 is present, then and PO413 is required.

If PO412 is present, then and PO413 is required.

If PO413 is present, then at least one of PO410, PO411 or PO412 is required.

If PO417 is present, then and PO416 is required.

If PO418 is present, then and PO404 is required.

PO410

Length

Optional

decimal (R)

Min 1 Max 8

Largest horizontal dimension of an object measured when the object is in the upright position

PO411

189

Width

Optional

decimal (R)

Min 1 Max 8

Shorter measurement of the two horizontal dimensions measured with the object in the upright position

PO412

Height

Optional

decimal (R)

Min 1 Max 8

Vertical dimension of an object measured when the object is in the upright position

PO413

355

Unit or Basis for Measurement Code

Optional

Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Inch

PID

Product/Item Description

Optional

Max Use 200

To describe a product or process in coded or free-form format

Syntax Notes

If PID04 is present, then and PID03 is required.

At least one of PID04 or PID05 is required.

If PID07 is present, then and PID03 is required.

If PID08 is present, then and PID04 is required.

If PID09 is present, then and PID05 is required.

PID01

349

Item Description Type

Required

Min 1 Max 1

Code indicating the format of a description

Structured (From Industry Code List)

PID03

559

Agency Qualifier Code

Optional

Min 2 Max 2

Code identifying the agency assigning the code values

Voluntary Inter-Industry Commerce Standard (VICS) EDI

PID04

751

Product Description Code

Optional

alphanumeric (AN)

Min 1 Max 12

A code from an industry code list which provides specific data about a product characteristic

TD1

Carrier Details (Quantity and Weight)

Optional

Max Use 20

To specify the transportation details relative to commodity, weight, and quantity

Syntax Notes

If TD101 is present, then and TD102 is required.

If TD103 is present, then and TD104 is required.

If TD106 is present, then and TD107 is required.

If any of TD107 or TD108 are present, then all are required.

If any of TD109 or TD110 are present, then all are required.

TD102

Lading Quantity

Optional

numeric (N0)

Min 1 Max 7

Number of units (pieces) of the lading commodity

TD106

187

Weight Qualifier

Optional

Min 1 Max 2

Code defining the type of weight

Shippers Weight

TD107

Weight

Optional

decimal (R)

Min 1 Max 10

Numeric value of weight

TD108

355

Unit or Basis for Measurement Code

Optional

Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Pound

TD1

Carrier Details (Quantity and Weight)

Optional

Max Use 20

To specify the transportation details relative to commodity, weight, and quantity

Syntax Notes

If TD101 is present, then and TD102 is required.

If TD103 is present, then and TD104 is required.

If TD106 is present, then and TD107 is required.

If any of TD107 or TD108 are present, then all are required.

If any of TD109 or TD110 are present, then all are required.

TD102

Lading Quantity

Optional

numeric (N0)

Min 1 Max 7

Number of units (pieces) of the lading commodity

TD106

187

Weight Qualifier

Optional

Min 1 Max 2

Code defining the type of weight

Shippers Weight

TD107

Weight

Optional

decimal (R)

Min 1 Max 10

Numeric value of weight

TD108

355

Unit or Basis for Measurement Code

Optional

Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Pound

TD5

Carrier Details (Routing Sequence/Transit Time)

Optional

Max Use 12

To specify the carrier and sequence of routing and provide transit time information

Syntax Notes

At least one of TD502, TD504, TD505, TD506 or TD512 is required.

If TD502 is present, then and TD503 is required.

If TD507 is present, then and TD508 is required.

If TD510 is present, then and TD511 is required.

If TD513 is present, then and TD512 is required.

If TD514 is present, then and TD513 is required.

If TD515 is present, then and TD512 is required.

TD501

133

Routing Sequence Code

Required

Min 1 Max 2

Code describing the relationship of a carrier to a specific shipment movement

Origin/Delivery Carrier (Any Mode)

TD505

387

Routing

Optional

alphanumeric (AN)

Min 1 Max 35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

REF

Reference Identification

Optional

To specify identifying information

Syntax Notes

At least one of REF02 or REF03 is required.

REF01

128

Reference Identification Qualifier

Required

Min 2 Max 3

Code qualifying the Reference Identification

Bill of Lading Number

REF02

127

Reference Identification

Required

alphanumeric (AN)

Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF03

352

Description

Optional

alphanumeric (AN)

Min 1 Max 80

A free-form description to clarify the related data elements and their content

REF

Reference Identification

Optional

To specify identifying information

Syntax Notes

At least one of REF02 or REF03 is required.

REF01

128

Reference Identification Qualifier

Required

Min 2 Max 3

Code qualifying the Reference Identification

Reason for Change

REF02

127

Reference Identification

Optional

alphanumeric (AN)

Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF03

352

Description

Optional

Min 1 Max 1

A free-form description to clarify the related data elements and their content

MAN

Marks and Numbers

Optional

To indicate identifying marks and numbers for shipping containers

Syntax Notes

If any of MAN04 or MAN05 are present, then all are required.

If MAN06 is present, then and MAN05 is required.

MAN01

Marks and Numbers Qualifier

Required

Min 1 Max 2

Code specifying the application or source of Marks and Numbers (87)

SSCC-18 and Application Identifier

MAN02

Marks and Numbers

Required

alphanumeric (AN)

Min 1 Max 48

Marks and numbers used to identify a shipment or parts of a shipment

MAN04

Marks and Numbers Qualifier

Optional

Min 1 Max 2

Code specifying the application or source of Marks and Numbers (87)

Carrier-Assigned Package ID Number

MAN05

Marks and Numbers

Optional

alphanumeric (AN)

Min 1 Max 48

Marks and numbers used to identify a shipment or parts of a shipment

MAN

Marks and Numbers

Optional

To indicate identifying marks and numbers for shipping containers

Syntax Notes

If any of MAN04 or MAN05 are present, then all are required.

If MAN06 is present, then and MAN05 is required.

MAN01

Marks and Numbers Qualifier

Required

Min 1 Max 2

Code specifying the application or source of Marks and Numbers (87)

SSCC-18 and Application Identifier

Carrier-Assigned Package ID Number

MAN02

Marks and Numbers

Required

alphanumeric (AN)

Min 1 Max 48

Marks and numbers used to identify a shipment or parts of a shipment

MAN04

Marks and Numbers Qualifier

Optional

Min 1 Max 2

Code specifying the application or source of Marks and Numbers (87)

Carrier-Assigned Package ID Number

SSCC-18 and Application Identifier

MAN05

Marks and Numbers

Optional

alphanumeric (AN)

Min 1 Max 48

Marks and numbers used to identify a shipment or parts of a shipment

DTM

Date/Time Reference

Optional

Max Use 10

To specify pertinent dates and times

Syntax Notes

At least one of DTM02, DTM03 or DTM05 is required.

If DTM04 is present, then and DTM03 is required.

If any of DTM05 or DTM06 are present, then all are required.

DTM01

374

Date/Time Qualifier

Required

Min 3 Max 3

Code specifying type of date or time, or both date and time

011

Shipped

DTM02

373

Date

Required

longDate (DT)

Min 8 Max 8

Date expressed as CCYYMMDD

DTM03

337

Time

Optional

time (TM)

Min 4 Max 8

N1 loop

Optional

Max Loop 200

Name

Required

Max Use 1

To identify a party by type of organization, name, and code

Syntax Notes

At least one of N102 or N103 is required.

If any of N103 or N104 are present, then all are required.

REF

Reference Identification

Optional

To specify identifying information

Syntax Notes

At least one of REF02 or REF03 is required.

Transaction Set Trailer

Required

Max Use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE01

Number of Included Segments

Required

numeric (N0)

Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE02

329

Transaction Set Control Number

Required

alphanumeric (AN)

Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

X12 856 Ship Notice/ManifestThis Draft Standard for Trial Use contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment.

X12 856 Ship Notice/Manifest

X12 856 Ship Notice/Manifest

HL loop

X12 856 Ship Notice/Manifest
This Draft Standard for Trial Use contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment.