X12 Release 4010

Delimiters: ~ Segment * Element > Component

Certified May 25, 2024

C&S Wholesale Grocers Inc

X12 875 Grocery Products Purchase Order

This Draft Standard for Trial Use contains the format and establishes the data contents of the Grocery Products Purchase Order Transaction Set (875) for use within the context of an Electronic Data Interchange (EDI) environment.

ISA

Interchange Control Header

Required

Max Use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA01

I01

Authorization Information Qualifier

Required

Min 2 Max 2

Code to identify the type of information in the Authorization Information

ISA02

I02

Authorization Information

Required

alphanumeric (AN)

Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA03

I03

Security Information Qualifier

Required

Min 2 Max 2

Code to identify the type of information in the Security Information

ISA04

I04

Security Information

Required

alphanumeric (AN)

Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA05

I05

Interchange ID Qualifier

Required

Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

ISA06

I06

Interchange Sender ID

Required

alphanumeric (AN)

Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA07

I05

Interchange ID Qualifier

Required

Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

ISA08

I07

Interchange Receiver ID

Required

alphanumeric (AN)

Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA09

I08

Interchange Date

Required

date (DT)

Min 6 Max 6

Date of the interchange

ISA10

I09

Interchange Time

Required

time (TM)

Min 4 Max 4

Time of the interchange

ISA11

I10

Interchange Control Standards Identifier

Required

Min 1 Max 1

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

ISA12

I11

Interchange Control Version Number

Required

Min 5 Max 5

This version number covers the interchange control segments

ISA13

I12

Interchange Control Number

Required

numeric (N0)

Min 9 Max 9

A control number assigned by the interchange sender

ISA14

I13

Acknowledgment Requested

Required

Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

ISA15

I14

Usage Indicator

Required

Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

ISA16

I15

Component Element Separator

Required

undefined ()

Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

Functional Group Header

Required

Max Use 1

To indicate the beginning of a functional group and to provide control information

GS01

479

Functional Identifier Code

Required

Min 2 Max 2

Code identifying a group of application related transaction sets

GS02

142

Application Sender's Code

Required

alphanumeric (AN)

Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS03

124

Application Receiver's Code

Required

alphanumeric (AN)

Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS04

373

Date

Required

longDate (DT)

Min 8 Max 8

Date expressed as CCYYMMDD

GS05

337

Time

Required

time (TM)

Min 4 Max 8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS06

Group Control Number

Required

numeric (N0)

Min 1 Max 9

Assigned number originated and maintained by the sender

GS07

455

Responsible Agency Code

Required

Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

GS08

480

Version / Release / Industry Identifier Code

Required

alphanumeric (AN)

Min 1 Max 12

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

Transaction Set Header

Required

Max Use 1

To indicate the start of a transaction set and to assign a control number

ST01

143

Transaction Set Identifier Code

Required

Min 3 Max 3

Code uniquely identifying a Transaction Set

875

Grocery Products Purchase Order

ST02

329

Transaction Set Control Number

Required

alphanumeric (AN)

Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

G50

Purchase Order Identification

Required

Max Use 1

To transmit identifying dates and numbers for this transaction set

Syntax Notes

If any of G5005 or G5006 are present, then all are required.

G5001

473

Order Status Code

Required

Min 1 Max 1

Code identifying purpose of transaction set

Original

Simulation Exercise

G5002

373

Date

Required

longDate (DT)

Min 8 Max 8

Date expressed as CCYYMMDD

G5003

324

Purchase Order Number

Required

alphanumeric (AN)

Min 1 Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

G61

Contact

Optional

Max Use 3

To identify a person or office to whom communications should be directed

Syntax Notes

If any of G6103 or G6104 are present, then all are required.

G6101

366

Contact Function Code

Required

Min 2 Max 2

Code identifying the major duty or responsibility of the person or group named

Information Contact

G6102

Name

Required

alphanumeric (AN)

Min 1 Max 60

Free-form name

G6103

365

Communication Number Qualifier

Optional

Min 2 Max 2

Code identifying the type of communication number

Telephone

G6104

364

Communication Number

Optional

alphanumeric (AN)

Min 1 Max 80

Complete communications number including country or area code when applicable

G62

Date/Time

Optional

Max Use 10

To specify pertinent dates and times

Syntax Notes

At least one of G6201 or G6203 is required.

If any of G6201 or G6202 are present, then all are required.

If any of G6203 or G6204 are present, then all are required.

G6201

432

Date Qualifier

Optional

Min 2 Max 2

Code specifying type of date

Delivery Requested on This Date

Requested Ship Date/Pick-up Date

G6202

373

Date

Optional

longDate (DT)

Min 8 Max 8

Date expressed as CCYYMMDD

NTE

Note/Special Instruction

Optional

Max Use 20

To transmit information in a free-form format, if necessary, for comment or special instruction

NTE01

363

Note Reference Code

Optional

Min 3 Max 3

Code identifying the functional area or purpose for which the note applies

ORI

Order Instructions

SPH

Special Handling

GEN

Entire Transaction Set

NTE02

352

Description

Required

alphanumeric (AN)

Min 1 Max 80

A free-form description to clarify the related data elements and their content

G66

Transportation Instructions

Optional

Max Use 1

To specify transportation instructions relating to the shipment

G6602

Transportation Method/Type Code

Optional

Min 1 Max 2

Code specifying the method or type of transportation for the shipment

Customer Pickup

Best Way (Shippers Option)

G6607

434

F.O.B. Point

Optional

alphanumeric (AN)

Min 1 Max 30

Descriptive name of F.O.B. point

G23

Terms of Sale

Optional

Max Use 20

To specify the terms of sale

Syntax Notes

At least one of G2308 or G2309 is required.

G2301

336

Terms Type Code

Required

Min 2 Max 2

Code identifying type of payment terms

Basic

G2302

333

Terms Basis Date Code

Required

Min 1 Max 2

Code identifying the beginning of the terms period

Delivery Date

G2304

283

Terms Due Date Qualifier

Optional

Min 2 Max 2

Code identifying the method to be used for payment in conjunction with due date

Mailed by Date (Postmark Date)

G2305

338

Terms Discount Percent

Optional

decimal (R)

Min 1 Max 6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

0.02

Should be 2

G2306

370

Terms Discount Due Date

Optional

longDate (DT)

Min 8 Max 8

Date payment is due if discount is to be earned expressed in format CCYYMMDD

G2307

351

Terms Discount Days Due

Optional

numeric (N0)

Min 1 Max 3

Number of days in the terms discount period by which payment is due if terms discount is earned

G2308

446

Terms Net Due Date

Optional

longDate (DT)

Min 8 Max 8

Date when total invoice amount becomes due expressed in format CCYYMMDD

G2309

386

Terms Net Days

Optional

numeric (N0)

Min 1 Max 3

Number of days until total invoice amount is due (discount not applicable)

G2310

362

Terms Discount Amount

Optional

numeric2 (N2)

Min 1 Max 10

Total amount of terms discount

G2311

391

Discounted Amount Due

Optional

numeric2 (N2)

Min 1 Max 10

Amount of invoice due if paid by terms discount due date (total invoice or installment amount less cash discount)

G2312

390

Amount Subject to Terms Discount

Optional

numeric2 (N2)

Min 1 Max 10

Amount upon which the terms discount amount is calculated

G2315

Free Form Message

Optional

alphanumeric (AN)

Min 1 Max 60

Free-form text

N1 loop

Required

Min Items

Max Loop 10

Name

Required

Max Use 1

To identify a party by type of organization, name, and code

Syntax Notes

At least one of N102 or N103 is required.

If any of N103 or N104 are present, then all are required.

N101

Entity Identifier Code

Required

Min 2 Max 3

Code identifying an organizational entity, a physical location, property or an individual

Bill-to-Party

Ship To

Vendor

Broker or Sales Office

N102

Name

Optional

alphanumeric (AN)

Min 1 Max 60

Free-form name

N103

Identification Code Qualifier

Optional

Min 1 Max 2

Code designating the system/method of code structure used for Identification Code (67)

D-U-N-S+4, D-U-N-S Number with Four Character Suffix

N104

Identification Code

Optional

alphanumeric (AN)

Min 2 Max 80

Code identifying a party or other code

Additional Name Information

Optional

Max Use 1

To specify additional names or those longer than 35 characters in length

N201

Name

Required

alphanumeric (AN)

Min 1 Max 60

Free-form name

Address Information

Optional

Max Use 2

To specify the location of the named party

N301

166

Address Information

Required

alphanumeric (AN)

Min 1 Max 55

Address information

Geographic Location

Optional

Max Use 1

To specify the geographic place of the named party

Syntax Notes

If N406 is present, then and N405 is required.

N401

City Name

Optional

alphanumeric (AN)

Min 2 Max 30

Free-form text for city name

N402

156

State or Province Code

Optional

Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

N403

116

Postal Code

Optional

Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N404

Country Code

Optional

Min 2 Max 3

Code identifying the country

G72 loop

Min Items

Max Loop 100

G72

Allowance or Charge

Optional

Max Use 1

To specify allowances, charges, or services

Syntax Notes

At least one of G7203, G7205, G7208 or G7209 is required.

oneOrNone

If any of G7206 or G7207 are present, then all are required.

If any of G7209 or G7210 are present, then all are required.

If G7211 is present, then and G7203 is required.

G7201

340

Allowance or Charge Code

Required

Min 1 Max 3

Code identifying the type of allowance or charge

Price and Marketing Allowance

499

Other Allowance

504

Freight

G7202

331

Allowance or Charge Method of Handling Code

Required

Min 2 Max 2

Code indicating method of handling for an allowance or charge

Off Invoice

Charge to be Paid by Customer

G7205

359

Allowance or Charge Rate

Optional

decimal (R)

Min 1 Max 15

Allowance or Charge Rate per Unit

G7206

339

Allowance or Charge Quantity

Optional

decimal (R)

Min 1 Max 10

Quantity basis when allowance or charge quantity is different from the purchase order or invoice quantity

G7207

355

Unit or Basis for Measurement Code

Optional

Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Case

G7208

360

Allowance or Charge Total Amount

Optional

numeric2 (N2)

Min 1 Max 15

Total dollar amount for the allowance or charge

G73

Allowance or Charge Description

Optional

Max Use 10

To describe the allowance or charge in free-form format

G7301

369

Free-form Description

Required

alphanumeric (AN)

Min 1 Max 45

Free-form descriptive text

G68 loop

Required

Min Items

Max Loop 9999

G68

Line Item Detail

Required

Max Use 1

To specify basic and most frequently used purchase order line item data

Syntax Notes

At least one of G6804 or G6805 is required.

If any of G6805 or G6806 are present, then all are required.

If any of G6807 or G6808 are present, then all are required.

If any of G6810 or G6811 are present, then all are required.

G6801

330

Quantity Ordered

Required

decimal (R)

Min 1 Max 15

Quantity ordered

G6802

355

Unit or Basis for Measurement Code

Required

Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Case

Each

Pound

Pallet/Unit Load

G6803

237

Item List Cost

Optional

decimal (R)

Min 1 Max 9

Gross unit cost within the appropriate price bracket for a line item

G6804

438

U.P.C. Case Code

Optional

alphanumeric (AN)

Min 12 Max 12

Code (Universal Product Code - U.P.C.) including two high order digits identifying the "system" (U.S. Grocery = 00, 06 or 07; U.S. Drug = 03); using the U.S. Grocery system, the next ten digits are: Manufacturer (5) Case Code (5)

G6805

235

Product/Service ID Qualifier

Optional

Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Buyer's Item Number

G6806

234

Product/Service ID

Optional

alphanumeric (AN)

Min 1 Max 48

Identifying number for a product or service

G69

Line Item Detail

Optional

Max Use 5

To describe an item in free-form format

G6901

369

Free-form Description

Required

alphanumeric (AN)

Min 1 Max 45

Free-form descriptive text

G70

Line Item Detail

Optional

Max Use 2

To provide for miscellaneous information relative to a line item

Syntax Notes

If any of G7002 or G7003 are present, then all are required.

G7001

356

Pack

Optional

numeric (N0)

Min 1 Max 6

The number of inner containers, or number of eaches if there are no inner containers, per outer container

G7002

357

Size

Optional

decimal (R)

Min 1 Max 8

Size of supplier units in pack

G7003

355

Unit or Basis for Measurement Code

Optional

Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Each

Carton

Pint

Quart

Ounce - Av

Fluid Ounce

Pound

Gallon

G7009

416

Pallet Block and Tiers

Optional

numeric (N0)

Min 6 Max 6

Code indicating pallet and load structure; first three digits indicate the number of cases per layer, last three digits indicate the number of layers per pallet

G72 loop

Optional

Max Loop 100

G72

Allowance or Charge

Optional

Min 1 Max 1

Max Use 1

To specify allowances, charges, or services

Syntax Notes

At least one of G7203, G7205, G7208 or G7209 is required.

oneOrNone

If any of G7206 or G7207 are present, then all are required.

If any of G7209 or G7210 are present, then all are required.

If G7211 is present, then and G7203 is required.

G7201

340

Allowance or Charge Code

Optional

Min 1 Max 3

Code identifying the type of allowance or charge

Price and Marketing Allowance

499

Other Allowance

504

Freight

G7202

331

Allowance or Charge Method of Handling Code

Optional

Min 2 Max 2

Code indicating method of handling for an allowance or charge

Off Invoice

Charge to be Paid by Customer

G7205

359

Allowance or Charge Rate

Optional

decimal (R)

Min 1 Max 15

Allowance or Charge Rate per Unit

G7206

339

Allowance or Charge Quantity

Optional

decimal (R)

Min 1 Max 10

Quantity basis when allowance or charge quantity is different from the purchase order or invoice quantity

G7207

355

Unit or Basis for Measurement Code

Optional

Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Case

G7208

360

Allowance or Charge Total Amount

Optional

numeric2 (N2)

Min 1 Max 15

Total dollar amount for the allowance or charge

G73

Allowance or Charge Description

Optional

Min 1 Max 1

Max Use 10

To describe the allowance or charge in free-form format

G7301

369

Free-form Description

Optional

alphanumeric (AN)

Min 1 Max 45

Free-form descriptive text

G76

Total Purchase Order

Required

Max Use 1

To specify summary details of total items shipped in terms of quantity, weight, and volume, and to specify payment method

Syntax Notes

If any of G7603 or G7604 are present, then all are required.

If any of G7605 or G7606 are present, then all are required.

If G7607 is present, then and G7604 is required.

G7601

330

Quantity Ordered

Required

decimal (R)

Min 1 Max 15

Quantity ordered

G7602

355

Unit or Basis for Measurement Code

Required

Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Case

G7603

Weight

Optional

decimal (R)

Min 1 Max 10

Numeric value of weight

G7604

355

Unit or Basis for Measurement Code

Optional

Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Pound

G7605

183

Volume

Optional

decimal (R)

Min 1 Max 8

Value of volumetric measure

G7606

355

Unit or Basis for Measurement Code

Optional

Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Cubic Feet

G7608

610

Amount

Optional

numeric2 (N2)

Min 1 Max 15

Monetary amount

Transaction Set Trailer

Required

Max Use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE01

Number of Included Segments

Required

numeric (N0)

Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE02

329

Transaction Set Control Number

Required

alphanumeric (AN)

Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set