Cloud-Based Business Software in 2025: What to Know and What to Use

Imagine running your entire business from anywhere — no bulky servers or costly IT maintenance — just reliable access to the tools you need whenever and wherever you need them. Cloud business software makes this possible. 

Below, we’ll explain how cloud business software works, its benefits and challenges, and the top cloud-based business applications available in 2025.

What Is Cloud-Based Business Software?

Cloud business software refers to applications that run on remote servers and are accessed via the internet, eliminating the need for extensive on-site infrastructure. Unlike traditional software, which requires installation on local machines, cloud software for small businesses and enterprises allows users to work from anywhere with an internet connection. These solutions include enterprise cloud applications, cloud-based business services, and various cloud computing platforms.

Cloud business software falls into three primary categories: Software as a Service (SaaS), Platform as a Service (PaaS), and Infrastructure as a Service (IaaS). Understanding the key differences between these models can help businesses choose the right solution for their needs.

How Does

Cloud business management software runs on remote servers, allowing businesses to access it through a web browser or app. This removes the need for costly hardware and IT systems. Cloud platforms also provide the tools to create and manage business apps, offering flexible and affordable computing power, storage, and networking.

CRM and ERP platforms on a SaaS model let businesses use powerful tools without needing to manage them locally. This setup ensures easy updates, scalability, and smooth integration with other cloud solutions.

6 Key Benefits of

Cloud solutions for businesses offer several advantages, making them a preferred choice for organizations of all sizes. Here are six key benefits of using cloud solutions:

• Easy to set up and use immediately: Most cloud-based software is easy to set up and can be ready in minutes. Users can access these tools through a browser or mobile app, so there’s no need for complicated installations.

• Increased productivity: Cloud business software automates repetitive tasks and integrates seamlessly with other applications, reducing manual work and improving efficiency.

• Remote accessibility: Employees can work from anywhere with an internet connection, enabling greater flexibility and supporting remote and hybrid work models.

• Simplified collaboration: Cloud-based business services allow real-time collaboration. Teams can share documents, communicate through integrated tools, and track projects efficiently.

• Automated software updates: Cloud providers handle software updates automatically, so businesses always have the latest version without any manual work.

• Reduced IT infrastructure costs: Since cloud solutions eliminate the need for on-premise servers and IT maintenance, businesses save significantly on hardware and operational costs.

4 Risks of

While cloud computing services offer many benefits to businesses, they also present certain factors to consider. Here are four to be aware of:

• Ongoing expenses: Cloud solutions operate on subscription models, meaning businesses must account for recurring costs, which can add up over time.

• Potential vendor lock-in: Switching between cloud service providers can be difficult due to proprietary systems and data migration challenges.

• Dependence on internet reliability: Cloud-based software relies on stable internet connections so that outages can disrupt business operations.

• Data security and privacy concerns: Storing business data in the cloud comes with security risks. Companies should choose providers that use strong encryption, robust access controls, and compliance with industry regulations.

22 Examples of Cloud Business Software

Businesses can choose from many cloud-based tools across different categories. Here are some of the top enterprise cloud applications and solutions for 2025:

EDI (Electronic Data Interchange)

• Orderful: A cloud-based business application that simplifies EDI processes, enabling seamless document exchanges.

Communication and Collaboration

• Slack: A messaging platform for teams to communicate and collaborate, using cloud storage to sync messages and files in real time.

• GSuite: A collection of productivity tools, including Gmail, Drive, and Docs, built on Google Cloud to enable seamless collaboration and storage.

• Zoom: A leading video conferencing and webinar solution powered by cloud computing to ensure high-quality streaming and storage of meeting recordings.

Productivity and Project Management

• Monday.com: A flexible work management platform hosted on AWS that offers real-time task tracking and team collaboration.

• Asana: A task and project tracking tool leveraging cloud technology to sync project updates instantly.

• Trello: A visual project management tool using cloud-based boards and cards to organize workflows efficiently.

Marketing

• HubSpot: A comprehensive inbound marketing platform that runs on cloud infrastructure to automate campaigns and track analytics.

• Marketo: A marketing automation and lead management tool using AI-driven cloud solutions to optimize digital marketing.

• Buffer: A social media scheduling and analytics tool utilizing cloud storage to manage posts and performance data.

Accounting

• QuickBooks: A cloud-based accounting and financial management tool that stores financial data securely online.

• FreshBooks: An easy-to-use invoicing and expense-tracking tool leveraging cloud computing for automated financial processes.

• Xero: A modern accounting solution for small businesses, offering real-time financial tracking via cloud servers.

Human Resources and Operations

• Zoho People: An HR management system for employee tracking, using cloud infrastructure to store employee records.

• Sage Business Cloud People: A scalable HR solution with cloud-based payroll and benefits management automation.

• BambooHR: A cloud-based HR software for small and medium businesses that tracks real-time employee data.

CRM (Customer Relationship Management)

• Salesforce: A leading cloud CRM solution that runs on its cloud platform to manage customer data and interactions.

• Pipedrive: A sales-focused CRM tool leveraging cloud-based AI insights for better pipeline management.

• HubSpot CRM: A free and scalable CRM solution that utilizes cloud technology to store and analyze customer interactions.

ERP (Enterprise Resource Planning)

• NetSuite: A cloud-based ERP solution for growing businesses hosted on Oracle Cloud for integrated financial and operational management.

• SAP: A powerful enterprise cloud application designed to optimize business processes via secure cloud hosting.

• Acumatica: A flexible and modern ERP system leveraging cloud computing to support scalable business operations.

Can Cloud Business Software Integrate With On-Premise Systems?

Many cloud solutions use APIs, middleware, or hybrid cloud setups to work with on-premise systems. APIs connect cloud and local applications for smooth data sharing. A hybrid cloud lets businesses keep sensitive data on local servers while using the cloud for flexibility and growth. Many providers also offer built-in integrations for popular business software to ensure compatibility.

How Do Cloud Service Providers Ensure Data Security?

Cloud providers protect data using security measures like encryption, multi-factor authentication (MFA), and compliance with industry regulations. Encryption keeps information safe by making it unreadable to unauthorized users. MFA adds extra security by requiring multiple steps to verify identity. Regular audits, firewalls, and monitoring systems prevent threats, while businesses should also control access and train employees on security best practices.

What Happens if My Cloud Software Provider Goes Out of Business?

Trusted cloud providers offer data export options so businesses can back up important files before a service shuts down. Regular backups and having a backup provider prevent disruptions. Reviewing service agreements clarifies options, and choosing a reliable provider lowers risks. Some companies use hybrid cloud setups to keep operations running smoothly if a provider goes offline.

Are There Industry-Specific Cloud Solutions Available?

Yes, many cloud solutions are designed for specific industries. Healthcare platforms follow HIPAA rules to protect patient data, while financial services use cloud accounting that meets PCI-DSS standards. Retailers rely on cloud-based inventory and e-commerce integrations. Manufacturers use cloud ERP for production planning. Legal firms also use secure cloud document management. These industry-specific solutions allow businesses to stay compliant and run efficiently.

Take Your Business to the Cloud with Orderful

Cloud-based business software helps companies work more efficiently and stay connected. These solutions support everything from teamwork and project management to larger business systems.

When selecting an EDI platform, businesses should look for one that integrates seamlessly, meets industry requirements, and scales with their growth. Orderful offers a powerful cloud-based EDI solution that streamlines electronic data interchange, boosting efficiency and cutting operational costs.Future-proof your business with smarter EDI — schedule a demo now.